J061--UPS Maint Contract Base + 4

The Department of Veterans Affairs Medical Center in Memphis, Tennessee, through the NCO 9 Network Contracting Office, is seeking a firm-fixed-price service contract for comprehensive maintenance of six Uninterruptible Power Supply (UPS) units and battery systems at the Lt. Col. Luke J. Weathers Jr. VA Medical Center. The contract encompasses unlimited on-site repairs, travel, labor, maintenance, inspections, replacements, battery testing, and reporting services with 24/7 coverage, two annual preventive maintenance visits, and four-hour emergency response requirements. Contractors must be registered in the System for Award Management (SAM) database and maintain active Service-Disabled Veteran-Owned Small Business (SDVOSB) certification throughout the contract period. A mandatory site visit is scheduled for October 20, 2025, at 9:00 AM CST, requiring advance registration by email to Contracting Officer Daphne Stewart no later than October 17, 2025. The solicitation is expected to be posted on SAM.gov on October 8, 2025, with proposal submissions due by October 22, 2025.

This procurement is designated exclusively as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with no general set-aside provisions applied. The total estimated contract value reaches $34 million spanning a base year plus four option years, with services commencing November 3, 2025, and potentially extending through November 2, 2030. The maintenance services will be performed at the VA Medical Center located at 116 N. Pauline Street, Memphis, Tennessee 38105, covering multiple UPS installation sites throughout the medical facility. The contract structure includes comprehensive technical support, detailed visual and electronic inspections, calibration services, cleaning protocols, and extensive documentation requirements. Performance will require qualified personnel capable of maintaining sophisticated power distribution equipment essential to the medical center's continuous operations.