J061--Preventative Maintenance Contract for 8 Uninterruptible Power Systems (UPS) along with Two Batteries.
Closed Solicitation Posted
- Solicitation number
- 36C24525Q0125
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Huntington, West Virginia 25704, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, specifically Veterans Integrated Service Network 5, is seeking a preventative maintenance contract for eight Uninterruptible Power Systems (UPS) and two batteries located at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The solicitation requires a comprehensive maintenance service for specific Eaton UPS models, including two 7x24 preventive maintenance visits per year, firmware upgrades, and 8-hour response time with 7x24 monitoring through Eaton's Customer Reliability Center. Proposals must be submitted in two separate volumes: a technical volume detailing the offeror's capabilities and a price volume with fixed pricing for each Contract Line Item (CLIN). The contract will be awarded to the lowest price technically acceptable offeror, with proposals due by 3:00 PM EST on December 16, 2024, and questions accepted until December 9, 2024. Evaluation will focus on the offeror's technical approach, management capabilities, and compliance with solicitation requirements.
This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors under NAICS code 238210, with a size standard of $19 million. The contract period of performance spans January 1, 2025, through December 31, 2025, covering maintenance on UPS units ranging from 50KVA to 160KVA. The government has confirmed that contractors other than Eaton Corporation, including SDVOSB distributors, can perform the required services. The place of performance is the VA Medical Center in Huntington, West Virginia, with the specific location being ZIP code 25704. While specific budget details are not explicitly stated, the contract will be issued as a Firm Fixed Price Purchase Order, with pricing to be determined through the competitive solicitation process. Potential contractors will need to provide detailed technical capabilities, demonstrate compliance with subcontracting limitations, and submit a comprehensive maintenance approach for the specified UPS systems.
Notice text
2 versions
Update #2 · Latest ·
12/10/2024
Questions and Anwers attached
Update #1 ·
E.9 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS CONTENT OF PROPOSALS. A complete proposal shall be submitted in two (2) separated volumes as follows: A. VOLUME I FACTOR 1 TECHNICAL (Non-price). The Offeror shall submit a Cover Letter along with Volume I, that identifies the Offeror s Unique Entity Identifier (UEI) number, Cage Code, Tax ID number, Address, Telephone, Email. Technical proposal shall clearly define the work the Offeror proposes to perform, personnel and management capabilities, and the procedures and processes it will use. The Offeror shall not include any price or price-related information in the Technical proposal volume. B. VOLUME II FACTOR 2 PRICE. The Offeror s Price proposal shall identify a fixed price for each Contract Line Item (CLIN) per unit of measure, and overall total contract price, on the Price Schedule provided in the SF 1449 solicitation. OFFEROR MUST ENSURE THAT ITS PROPOSAL IS SUBMITTED TIMELEY TO ENSURE DELIVERY AND RECEIPT BY THE DUE DATE AND TIME IDENTIFIED IN BOX 8 ON THE SF1449 (Page 1 of the solicitation). LATE QUOTES MAY NOT BE ACCEPTED. Questions shall be submitted by: Email to Sylvia.Honesty@va.gov by 3:00 PM EST on 12/9/2024. Proposals shall be submitted by: Email to Sylvia.Honesty@va.gov by 3:00 PM EST on 12/16/2024. -Multiple emails may be submitted if they exceed 10gb, please title documents in order. Type of award: This Firm Fixed Price Purchase Order will be awarded to the lowest price responsible offeror whose offer conforms to the requirement of the solicitation. Complete Box 12, 17, and 30 of the SF 1449 (Page 1) of the solicitation, and a signed copy of any amendments issued against this solicitation. Provide the legal entity name, address, telephone number and UEI in Box 17. Complete Section B.1.1, contractor POC information. Complete Section B.3 Price/Cost Schedule: You must enter your unit-price quotes for each CLIN. You may separately include a narrative explanation of the criteria, assumptions and the like that was taken. Complete C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION
Files
| File | Type | Posted |
|---|---|---|
| RFQ 36C24525Q0125 Questions Answers.docx | DOCX document | |
| 36C24525Q0125_.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| J061--Preventative Maintenance Contract for 8 Uninterruptible Power Systems (UPS) along with Two Batteries. | Pre-Solicitation |
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