RFQ 36C24525Q0125 Questions Answers.docx
DOCX document 16 KB Posted
- Attached to
- J061--Preventative Maintenance Contract for 8 Uninterruptible Power Systems (UPS) along with Two Batteries.
- Solicitation number
- 36C24525Q0125
About this file
This is a Questions and Answers document for RFQ 36C24525Q0125 regarding Uninterruptible Power Systems (UPS) maintenance at Huntington VAMC. Three questions were addressed: 1) The kVA sizes were provided for eight Eaton UPS units, ranging from 50KVA to 160KVA, with specific model numbers and serial numbers provided; 2) Clarification on PM scheduling for prorated contracts, with four units starting service after January 2025 but requiring completion of two PMs between their start dates and December 31, 2025; and 3) Confirmation that contractors other than Eaton Corporation, specifically SDVOSB Distributors, can perform the required services.
The associated solicitation details reveal this is a Firm Fixed Price Purchase Order for preventative maintenance of 8 UPS systems and two batteries. Proposals are due by 3:00 PM EST on December 16, 2024, with questions due by December 9, 2024. Submissions must include separate technical and price volumes, with the technical volume containing a cover letter with company information and capabilities, while the price volume must include fixed prices for each CLIN. The contract will be awarded to the lowest price responsible offeror meeting the solicitation requirements.
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QUESTIONS & ANSWERS
TITLE: Uninterruptible Power Systems (UPS) Maintenance / Huntington VAMC
RFQ#: 36C24525Q0125
Questions Due By: 12/09/24
1. QUESTION: Are you able to provide the kVA size of each of the UPS Units? We price our services based on the kVA size of the unit.
ANSWER:
EATON UPS MODEL
9390-160 - EH456CBC09 160KVA
9390-160 – EE423CAB13 100KVA
93PM – EN493UXx02 50KVA
93PM – EN373UXX02 100KVA
93PM – ES265UXX06 150KVA
93PM – ES262UXX03 150KVA
93PM – ET074UXX02 50KVA
93PM – ES255UXX04 150KVA
2. QUESTION: The solicitation states all the UPS's will have the same number of PM's. What does the government want to prorate if all of the UPS's will have the same number of PM's?
ANSWER:
Serial numbers ES265UXX06 – ES262UXx03, ET074UXX02 and ES255UXX04 will have prorated contracts for the first year starting on the date listed below and ending on 12.31.25 each will still have the same number of PMs. They can perform the PMs twice within a year and still meet the requirement if they schedule accordingly like listed below:
EATON UPS MODEL Current Warranty/Contract Expiration Date 9390-160 - EH456CBC09 12.31.24 Can test anytime January – June then again on a date between July-December
9390-160 – EE423CAB13 12.31.24 Can test anytime January – June then again on a date between July-December
93PM – EN493UXx02 12.31.24 Can test anytime January – June then again on a date between July-December
93PM – EN373UXX02 12.31.24 Can test anytime January – June then again on a date between July-December
93PM – ES265UXX06 03.02.25 Can test anytime March 3 - June then again on a date between July-December
93PM – ES262UXX03 02.17.25 Can test anytime February 18 – June then again on a date between July-December
93PM – ET074UXX02 04.29.25 Can test anytime April 30 – June then again on a date between July-December
93PM – ES255UXX04 04.29.25 Can test anytime April 30 – June then again on a date between July-December
3. QUESTION: Can this requirement be met by a contractor other than Eaton Corporation?
ANSWER: Yes. This requirement can be met by SDVOSB Distributors.
File details come from the government source that posted it. Updated .