J061--notice of intent to sole source award to eaton corporation for UPS battery replacement service contract for huntington VA medical center
Closed Special Notice Posted
- Solicitation number
- 36C24526Q0333
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5 (VISN 5) issued a Special Notice of Intent to Sole Source Award to Eaton Corporation for UPS battery replacement services at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The solicitation number is 36C24526Q0333, and the notice was posted on March 2, 2026, with a response deadline of March 10, 2026 at 9:00 AM Eastern Time. This is a one-year contract classified under NAICS 238210 (Electrical Contractors) and PSC J061 (Maintenance/Repair/Rebuild of Electrical Equipment). The intended awardee is Eaton Corporation, represented by Lynn Associates, Inc., located in Buffalo, New York. The sole source justification is based on Eaton's proprietary software and exclusive authorization to service Eaton UPS equipment.
The purpose of this contract is to replace and maintain eight UPS units critical to patient care operations at the medical center, preventing potential catastrophic failures that could disrupt vital medical equipment such as MRI machines, CAT scanners, and IT servers. The vendor must provide 80 new Powerware batteries (40 units of Model 9390 and 40 units of Model 93PM), along with removal and EPA-approved disposal of old batteries, installation with proper torque verification, visual inspections, and surface cleaning, with all work to be completed within 14 days of contract award. A Field Activity Report is required within five business days of completion. Since this is a sole source award notice, there are no eligibility criteria or competitive opportunities for other contractors; the award is intended exclusively for Eaton Corporation based on its status as the only authorized factory-certified service provider with proprietary software access for Eaton UPS systems. Interested parties may submit comments or questions by the March 10, 2026 deadline to the contracting office Point of Contact, Bill Pratt, at 410-642-2411 or Billie.Pratt@va.gov.
Notice text
NOTICE OF INTENT TO SOLE SOURCE A 1 YEAR AWARD TO EATON CORPORATION - FOR REPLACEMENT OF UPS BATTERIES FOR THE HUNGTION VA MEDICAL CENTER LOCATED IN HUNTINGTON WV.
Eaton Corporation
REPRESENTED BY:
Lynn Associates, Inc.
8175 Sheridan Drive
Buidling #1 Suite #1
Buffalo NY 14221
STATEMENT OF WORK PART A GENERAL INFORMATION
A.1 INTRODUCTION The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704 has eight (8) Uninterruptable Power Source (UPS) units that allow electricity to be supplied to medical center equipment vital to patient care in the event of normal power disruptions. All 8 units require routine maintenance and testing from factory certified technicians to guarantee reliable alternate power 24/7.
EATON UPS MODES have proprietary software that only EATON CORP can service.
A.2 BACKGROUND Failure to have reliable UPS units will prevent other necessary patient care as well as increase the risk of catastrophic failure of the sensitive equipment they protect with severe, patient care consequences such as costly down time to MRI, CAT SCAN and IT servers.
A.3 SCOPE OF WORK Vendor will provide all labor, material, equipment, tools, and supervision necessary to needs a replace UPS units for the IT and CT departments.
Tasks to be accomplished:
Provide 40 new Powerware 9390, Serial EE423CAB13; Model 153302085-002
Provide 40 new Powerware 93PM, Serial ES265UXX06; Model 153000034-002
Vendor will provide:
New Batteries
Removal and EPA approved disposal of old batteries.
Installation utilizing proper torque values (where applicable) and verification of new batteries
Visually inspect conditions and appearance of the following:
Connection terminals inter cell/battery connectors, cables and associated hardware.
Cell/battery covers, containers, and post seals.
Battery racks or cabinets and associated components and hardware.
Cell/battery jar or cover, noting any excessive distortion.
Perform cleaning of all accessible surfaces as required.
Reporting of Battery Update Visit:
The technician(s) will issue the customer a verbal report summarizing the work that was performed, condition of the battery and identifying any critical issues before leaving the customer s site.
A Field Activity Report containing applicable notes and observations will be sent within 5 business days.
Vendor will provide services within 14 days upon contract award.
STATEMENT OF WORK PART C SUPPORTING INFORMATION
C.1 Place of Performance Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use. Vendor shall deliver required parts or equipment specified above during approved work times.
Files
| File | Type | Posted |
|---|---|---|
| EATON SOLE SOURCE LETTER.pdf | ||
| 36C24526Q0333.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| J061--intent to sole source award to eaton corp - base year maintenance and service contract for 8 UPS hershel woody williams VAMC | Veterans Integrated Service Network 5 | No set-aside | |
| 6135--UPS Battery Replacement | Veterans Integrated Service Network 22 | Total Small Business | |
| J061--Eaton Powerware System Replacement | Veterans Integrated Service Network 1 | Service-Disabled Veteran-Owned Small Business | |
| 6135--Uninterrupted Power Supply (UPS) Batteries | Veterans Integrated Service Network 4 | Woman-Owned Small Business |
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