36C24526Q0333.docx
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- Solicitation number
- 36C24526Q0333
About this file
This is a Special Notice of Intent to Sole Source Award issued by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 5 (VISN 5) for UPS battery replacement services at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The solicitation number is 36C24526Q0333, with a response deadline of March 10, 2026 at 9:00 AM Eastern Time. The intended awardee is Eaton Corporation, represented by Lynn Associates, Inc. located in Buffalo, New York. The contract is for a one-year period with a Product Service Code of J061 (NAICS 238210).
The scope of work requires the vendor to provide 40 new Powerware 9390 batteries (Serial EE423CAB13; Model 153302085-002) and 40 new Powerware 93PM batteries (Serial ES265UXX06; Model 153000034-002) to replace existing UPS units serving the IT and CT departments. Services include removal and EPA-approved disposal of old batteries, installation with proper torque verification, visual inspection of battery terminals, connectors, cables, covers, containers, seals, racks and cabinets, cleaning of accessible surfaces, and delivery of a Field Activity Report within five business days. All work must be completed within 14 days of contract award. The justification for sole sourcing to Eaton Corporation is based on proprietary software that only Eaton can service. The place of performance is the Hershel "Woody" Williams VAMC at 1540 Spring Valley Drive, Huntington, West Virginia 25704, with the contracting office located in Perry Point, Maryland. The Point of Contact is Bill Pratt at 410-642-2411 or Billie.Pratt@va.gov.
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| File | Type | Posted |
|---|---|---|
| EATON SOLE SOURCE LETTER.pdf |
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Text version
Special Notice Special Notice
| SUBJECT* |
| NOTICE OF INTENT TO SOLE SOURCE AWARD TO EATON CORPORATION FOR UPS BATTERY REPLACEMENT SERVICE CONTRACT FOR HUNTINGTON VA MEDICAL CENTER |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21902 |
| SOLICITATION NUMBER* |
| 36C24526Q0333 |
| RESPONSE DATE/TIME/ZONE |
| 03-10-2026 09:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J061 |
| NAICS CODE* |
| 238210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VISN 5 Contracting Satellite office
361 Boiler House Rd Perry Point MD 21902
POINT OF CONTACT*
Contract Officer Bill Pratt Billie.Pratt@va.gov 410-642-2411
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| VAMC |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Billie.Pratt@va.gov |
Special Notice on Next Page.
DESCRIPTION
NOTICE OF INTENT TO SOLE SOURCE A 1 YEAR AWARD TO EATON CORPORATION - FOR REPLACEMENT OF UPS BATTERIES – FOR THE HUNGTION VA MEDICAL CENTER LOCATED IN HUNTINGTON WV.
Eaton Corporation
REPRESENTED BY:
Lynn Associates, Inc.
8175 Sheridan Drive Buidling #1 Suite #1 Buffalo NY 14221
STATEMENT OF WORK PART A – GENERAL INFORMATION
| A.1 | INTRODUCTION – The Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704 has eight (8) Uninterruptable Power Source (UPS) units that allow electricity to be supplied to medical center equipment vital to patient care in the event of normal power disruptions. All 8 units require routine maintenance and testing from factory certified technicians to guarantee reliable alternate power 24/7. |
| EATON UPS MODES have proprietary software that only EATON CORP can service. |
| A.2 | BACKGROUND – Failure to have reliable UPS units will prevent other necessary patient care as well as increase the risk of catastrophic failure of the sensitive equipment they protect with severe, patient care consequences such as costly down time to MRI, CAT SCAN and IT servers. |
| A.3 | SCOPE OF WORK – Vendor will provide all labor, material, equipment, tools, and supervision necessary to needs a replace UPS units for the IT and CT departments. |
Tasks to be accomplished:
· Provide 40 new Powerware 9390, Serial EE423CAB13; Model 153302085-002
· Provide 40 new Powerware 93PM, Serial ES265UXX06; Model 153000034-002
· Vendor will provide:
1. New Batteries
a. Removal and EPA approved disposal of old batteries.
b. Installation utilizing proper torque values (where applicable) and verification of new batteries
2. Visually inspect conditions and appearance of the following:
a. Connection terminals inter cell/battery connectors, cables and associated hardware.
b. Cell/battery covers, containers, and post seals.
c. Battery racks or cabinets and associated components and hardware.
d. Cell/battery jar or cover, noting any excessive distortion.
3. Perform cleaning of all accessible surfaces as required.
4. Reporting of Battery Update Visit:
a. The technician(s) will issue the customer a verbal report summarizing the work that was performed, condition of the battery and identifying any critical issues before leaving the customer’s site.
A Field Activity Report containing applicable notes and observations will be sent within 5 business days.
· Vendor will provide services within 14 days upon contract award.
STATEMENT OF WORK PART C – SUPPORTING INFORMATION
C.1 Place of Performance – Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use. Vendor shall deliver required parts or equipment specified above during approved work times.
See attached document: EATON SOLE SOURCE LETTER.
| *= Required Field |
| Special Notice |
Special Notice
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