J061--541 Electrical Power Distribution Equipment Testing, Inspection, and Maintenance (VA-27-00000997) - VAMC Cleveland

Closed Pre-Solicitation Posted Jun 10, 2026

Solicitation number: 36C25026Q0634
Agency: Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
Responses due: Jun 17, 2026, 3:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 238210 Electrical Contractors and Other Wiring Installation Contractors
PSC: J061 Maint/Repair/Rebuild Of Equipment- Electric Wire And Power Distribution Equipment
Place of performance: Department of Veterans Affairs Louis Stokes Celveland VA Medical Center Cleveland, Ohio 44106, United States
Points of contact: Christopher A. Callihan christopher.callihan@va.gov (216) 707-7736

Notice details come from SAM.gov. Updated Jun 10, 2026.

About this opportunity

Written by GovTribe AI · Jun 19, 2026

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is conducting a sources sought market research for on-site electrical power distribution equipment testing, inspection, and maintenance services at Louis Stokes VA Medical Center in Cleveland, Ohio, with responses due by June 17, 2026. This is a market survey only; no solicitation is currently available and the government will not compensate respondents or guarantee future business.

Work encompasses full maintenance including testing, maintenance, and annual preventative maintenance inspections of substations, transformers (liquid-filled and dry-type), circuit breakers (400 amps and above), switchgear, switchboards, motor controls, and related components. Tri-annual work occurs January through May; ground resistance testing and infrared imagery occur annually in July. A four-hour emergency power outage test is scheduled for 2029. Deliverables include written reports within seven days of completion, infrared thermography surveys, transformer oil analysis, relay testing, and ground resistance testing.

Performance occurs at 10701 East Boulevard, Cleveland, Ohio 44106. Work hours are 7:00 a.m. to 11:30 p.m. Monday–Friday or 6:00 a.m. to 6:00 p.m. weekends, excluding federal holidays.

Contractors must hold NETA certification and possess minimum five years of continuous experience in electrical power distribution maintenance. OSHA 10-hour safety training and NFPA 70E qualification are required. All tools and test equipment must maintain current calibration.

The anticipated base contract year runs November 1, 2026 through October 31, 2027, with four additional option years. NAICS 238210 applies (small business size standard $19 million). Responses should be submitted to christopher.callihan@va.gov.

Notice text

Page 3 of 3

This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Electrical Power Distribution Equipment Testing, Inspection, and Maintenance.

VAMC Cleveland, is seeking sources capable of complete the services described in the Statement of Work below.

Electrical Power Distribution Equipment Testing, Inspection, and Maintenance

STATEMENT OF WORK (SOW)

as of 3/7/2026

1. Contracting Officer s Representative (COR).

Name:

TBD

Section:

Address:

10701 East Blvd, Cleveland, OH 44106

Phone Number:

TBD

Fax Number:

TBD

E-Mail Address:

TBD

2. Contract Title. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance

3. Background.

Louis Stokes VA Medical Center, Cleveland, Ohio located at 10701 East Boulevard, Cleveland, Ohio 44106 is seeking a qualified contractor to provide, labor, materials, equipment, transportation, and supervision necessary to provide on-site full electrical power distribution equipment testing, maintenance, and inspections. Full maintenance includes on-site testing, maintenance and annual preventative maintenance inspections (PMI s).

4. Scope.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and inspection, testing, and/or calibration of the Electrical Power Distribution Equipment and all of its components at the Cleveland VA Medical Center of facility Electrical Power Distribution Equipment meeting NETA standards.

Electrical Power Distribution Equipment Testing, Inspection, and Maintenance

as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

In the event faults or repairs identified during maintenance or inspection exceed basic repair, Contractor shall submit cost estimate and Scope of Work to COR for routing to CO for approval and contract modification. No repairs or work outside the scope of this contract shall be performed prior to CO approval and fund allocation. All quotes for repair parts shall be provided at the agreed upon discounted GSA rate. Power distribution equipment maintenance schedule includes tri-annual testing, maintenance and inspection. Tri-annual testing of power distribution equipment outlined in section 5.10 of this SOW.

5. Specific Tasks.

Onsite testing, inspection, minor repair, and housekeeping.

5.1 Substation and Transformer Maintenance completed tri-annually January May (Testing Period may be adjusted to meet medical center needs)

Visually inspect, tighten hardware and torque bolted connections.

Manually operate each switch to check operation of auxiliaries and interlocks. Check contact wipe, clearances and gaps as described in the manufacturer's instruction book.

Clean and lubricate all moving parts with manufacturer's approved lubricants.

Check electrically operable devices by conducting operating tests as described by manufacturer s instructions. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

Verify the Kirk Key interlock system.

Test bus for insulation resistance.

The vendor is responsible for a thorough cleaning of all substations which includes all the bus, wiring, inside panels, and any and all supporting parts. All cleaning products must meet substation manufacture factory specifications. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Wipe down all sides and top of cabinet, substation or panel to remove dust/debris. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs. Upon completion the COR will inspect the substation for cleanliness. The vendor is responsible for inspecting the inside of the substation and confirms no foreign objects have been left inside the substation prior to returning to service.

Liquid cooled transformers must have the cooling liquid tested and replaced when tests indicate that the liquid no longer meets manufacturer's specification. The liquid must be re-filled to meet the manufacturer's specifications.

Test insulation resistance of both high and low voltage windings to ground and each other.

Inspect temperature relays, gauges, switches and alarms.

If equipped with fans and pumps, verify proper operation and test.

Verify three (3} phase transformer turns ratio on all taps using a three (3} phase test set.

Power factor test.

Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment.

Test insulation resistance of both high and low voltage windings to ground.

Inspect temperature relays, gauges, switches, and alarms.

Test fans, if equipped, and inspect all vent filters. Ensure proper routing of thermocouple leads.

Verify transformer turns ratio on all taps.

Visually inspect and clean transformer windings.

Check torque on all accessible bolted connections.

Clean cells and bus components.

Test bus for insulation resistance. Visually inspect the main bus.

Test all accessible bolted bus connections for proper torque and integrity.

Test protective relays.

Verify potential and control transformers.

Check the breaker lifting device for proper operation.

Verify the key interlock system.

Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts.

Verify the proper functioning of all indicating devices.

Bolted pressure switches: Clean, lubricate and verify electrical and mechanical operation.

Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts.

Verify the proper functioning of all indicating devices.

Verify the proper operation of the control power transfer equipment.

Functional test all protective relays, where permitted.

Switchgear and Switchboard Assemblies.

Transformers 500 Kilovolt-Amps (kVA) or larger

Switches, Vacuum, Medium-Voltage

Switches, Air, Low-Voltage.

Switches, Air, Medium-Voltage, Metal-Enclosed

Motor Control, Motor Starter, Medium-Voltage

Motor Control, Motor Starters, Low-Voltage.

Metal Enclosed Busways

Switches, Air, Medium-Voltage, Metal-Enclosed

Switches, Vacuum, Medium-Voltage

Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

Transformers, Liquid-Filled.

Circuit Breaker Maintenance 400 amps and above completed tri-annually January May (Testing Period may be adjusted to meet medical center needs)

Clean and lubricate, as necessary.

Operate the breaker racking mechanisms to verify smooth operation.

Operate the breakers to check the operation of auxiliaries and interlocks.

For low voltage breakers, inspect arc chutes, contacts and insulation structures in accordance with the manufacturer's instruction manual. Test each breaker with a portable secondary injection test set or primary injection test set.

For medium voltage breakers, inspect interphase barriers and insulation structure for signs of damage or contamination. Check contacts in accordance with the manufacturer's instruction manual.

Test insulation resistance.

Test contact resistance.

Circuit Breakers, Air, Insulated-Case/ Molded-Case.

Circuit Breakers, Air, Low-Voltage Power.

Circuit Breakers, Vacuum, Medium-Voltage.

5.3 Ground Resistance Testing completed annually July

Test Ground resistance for the main MV room and all 24 substations throughout the facility. Refer to VAH 1028 FY16.

Grounding Systems.

Ground-fault Protection Systems.

5.4 IR Imagery completed annually in July

Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.

Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System.

Objective of this work is to detect any loose, broken, or corroded connections in the system.

Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications.

Infra-Red Report shall be prepared and submitted to COTR within seven (7} days of completion.

Test report shall include nameplate data, test results, general condition and maintenance recommendations, and location.

Color pictures shall be provided of any problem areas

Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

The report for infrared inspections shall provide complete documentation of thermal patterns detected in the electrical equipment within the Louis Stokes VA Facility. Provide qualitative evaluation to help prioritize repairs.

The infrared inspection report should meet the documentation requirements of the Infra-red inspection Institute Guideline for Infrared Inspection of Electrical and Mechanical Systems. All other published guidelines and standards pertaining to the infrared inspection of electrical and mechanical systems should be referenced and incorporated in the report and inspection.

Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented. NOTE: The National Electrical Testing Association (NETA) provides guidance, which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible.

Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers specifications using a torque wrench or other approved devices.

Repair Priority Ratings

Temperature Severity Ratings are the objective and based on temperatures measured by the thermography. The exception and other reference temperatures are compared to industry standards and guidelines to produce an objective Temperature Severity Rating. The vendor is to use the following temperature criteria to assign Temperature Severity Ratings to the exceptions:

NETA Priority Criteria for Electrical & Mechanical Exceptions

#1 (0 to 18Â°F} Possible deficiency and warrants investigation

#2 (18 to 36 Â°F} Indicates probable deficiency, repair as time permits

#3 (36 to 72 Â°F} Indicates definite discrepancy; repair as soon as possible

#4 (Greater than 72 Â°F} Indicates major discrepancy; repair immediately

5.5 Medium Voltage Relay Testing completed tri-annually January May

Protective Relays Microprocessor Based.

Calibrate and maintain adjustable protective relays.

Visual inspection.

Clean.

Test.

5.6 Medium Voltage Substation Control Power Batteries completed annually January May

Inspect, clean and check torque on bolted connections.

Check for proper voltage and regulation.

Perform battery impedance and resistance testing.

5.7 Transformer Oil Testing completed annually April June

Collect cooling liquid oil sample for testing:

General quality tests

Dielectric strength

Acid neutralization

Interfacial tension

Visual inspection

Water content

Power factor

Dissolved gas analysis

5.8 Tri-annual 4-Hour Power Outage Test (2029)

The Contractor shall be present for and will participate as a resident expert in the VAMC 4- hour test of the Essential Electrical System (EES) to be conducted on a Saturday or Sunday.

This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening all utility service connections serving the VAMC for a minimum of 4 hours.

During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service.

The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor s involvement is between 8 12 hours.

The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test.

Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work.

5.9 Maintenance Reports

Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer Representative for immediate actions.

Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System.

NOTE: settings such as ATS settings, Adjustable Breaker Settings, etc must be provided by the VA. If not available from current coordination studies, then they should have the contractor conduct a study to determine proper settings.

System Function Tests. Provide function tests for all equipment listed in this Scope of Work.

Test Conditions.

5.10 -- Tri-Annual Testing and Inspection

Breaker Testing List

Base Year: November 1, 2026 Through October 31, 2027

Substation

MV Sw

XFMRs

Circuit Breakers

2027/2030

Qty

KVA

Qty

MFG

Ampacity

Qty

Energy Center

Russel Gear

N/A

Cutler Hammer MDS840

4000

BE602

Cutler Hammer MDS632

3200

Cutler Hammer MDS620

2000

Cutler Hammer MDS616

1600

Cutler Hammer MDS608

800

EC2

1000 Dry

Square D RJ1600

1600

Square D NE361200 LSG

1200

EC1

2500 Dry

5KV SW/5 KV Starters

EC3A

3000 Oil

Square D NW40H

4000

Tie-GPS-TGPB

Square D NW40H

4000

Square D NW32H

3200

DPE-5

Square D PJ800

800

Square D LJ400

400

EDSB3

Square D PJ800

800

EDSB4

Square D PJ800

800

Square D LJ400

400

EC3B

Square D NW20H1

2000

Square D NW16H1

1600

Square D NW08H1

800

GDS3

Eaton SBS 630

3000

DPE3

Eaton LT360032

450

MV Substation

C/H 150VCP-W 500

1200

Research K03

1000 Oil

GE AK50

1600

BF458

GE AK25

600

Surgery

Dry

Schneider

1600

Schneider

800

Breaker Testing List

Option Year 1: November 1, 2027 Through October 31, 2028

Substation

MV Sw

XFMRs

Circuit Breakers

2028/2031

Qty

KVA

Qty

MFG

Ampacity

D21

Sub A

N/A

1500 Oil

GE AK2-75

3000

GE AK2-50

1600

Sub B

N/A

1500 Oil

GE AK2-75

3000

GE AK2-50

1600

EDSB-2

N/A

Square D MH36800

800

Emergency

Square D MH36600

600

Panel

Square D MH36400

400

Square D MH34250

250

Square D MH34225

225

Square D MH34200

200

Square D SE

2500

Siemens MCCB

1200

Penthouse

Sub W

1500 Oil

GE AKRT-6D-50H

2000

GE AKRT-6D-30H

800

Elevator

N/A

GE AK2A-50

1600

GE AK2A-25

600

MICU

MSB-N1

750 Dry

Siemens WLS2A316

1200

Siemens MCCB

800

Siemens MCCB

600

Siemens MCCB

400

Siemens MCCB

300

DPNB1-G

Siemens MCCB

800

Siemens MCCB

600

Siemens MCCB

300

DPNB1

Siemens MCCB

600

DPNB1-CR

Siemens MCCB

600

DPNB2-CR

Siemens MCCB

600

CB-T-UPS

Siemens MCCB

600

7th Floor

EDP

Eaton RD320T36W

2000

Eaton MCCB

800

Eaton MCCB

400

DPHL71EQ

Eaton MCCB

800

Eaton MCCB

250

DPHL72EQ

Square D Power Pact

800

Square D Power Pact

400

DPEG2

Eaton MCCB

1200

Cares Tower

Eaton MCCB

800

Yearly Breaker Testing List

Option Year 2 : November 1, 2028 Through October 31, 2029

Substation

MV Sw

XFMRs

Circuit Breakers

2029/2032

Qty

KVA

Qty

MFG

Ampacity

Qty

Amb Care

Sub H1

1500 Dry

Cutler Hammer MDS632

3200

Cutler Hammer MDS616

1600

Cutler Hammer MDS408

800

Sub H2

1500 Dry

Cutler Hammer MDS632

3200

Cutler Hammer MDS616

1600

Cutler Hammer MDS408

800

EGSB1

Cutler Hammer MCCB

1200

Cutler Hammer MCCB

1200

Cutler Hammer MCCB

800

Cutler Hammer MCCB

600

Emergency

N/A

750 Dry

In Amb Care

Emergency

750 Dry

In Energy Center

Cares Tower

1st Floor F1, F2

1500 Dry

Eaton MDS630

3000

BF-193

Eaton MCCB

800

Eaton MCCB

400

Eaton MCCB

150

Upstairs F3, F4

1000 Dry

Eaton MDS620

2000

PF-105

Eaton MCCB

800

Eaton MCCB

160

DPEG2 - Cares PH

Eaton MCCB

1200

Eaton MHDL3400F

400

Radiology

Left side

500 Dry

Eaton MDS612

1200

2B-502

Eaton MCCB

800

Eaton MCCB

400

Eaton MCCB

225

Right Side

1000 Dry

Eaton MDS620

2000

Eaton MCCB

400

Eaton MCCB

800

Eaton MCCB

160

Pathology

1500 Dry

GE Wavepro

2500

USS-F2

GE MCCB

400

GE MCCB

150

GE MCCB

125

GE MCCB

100

Lab Warehouse

1500 Dry

Eaton MDS625

2500

USS-F1

Eaton MCCB

630

Eaton MCCB

400

Parking Garage

Oil

Yearly Breaker Refurbishing and Testing Listing

Option Year 3 : November 1, 2029 Through October 31, 2030

Substation

MV Sw

XFMRs

Circuit Breakers

2027/2030

Qty

KVA

Qty

MFG

Ampacity

Qty

Energy Center

Russel Gear

N/A

Cutler Hammer MDS840

4000

BE602

Cutler Hammer MDS632

3200

Cutler Hammer MDS620

2000

Cutler Hammer MDS616

1600

Cutler Hammer MDS608

800

EC2

1000 Dry

Square D RJ1600

1600

Square D NE361200 LSG

1200

EC1

6-Jun

2500 Dry

5KV SW/5 KV Starters

EC3A

3000 Oil

Square D NW40H

4000

Tie-GPS-TGPB

Square D NW40H

4000

Square D NW32H

3200

DPE-5

Square D PJ800

800

Square D LJ400

400

EDSB3

Square D PJ800

800

EDSB4

Square D PJ800

800

Square D LJ400

400

EC3B

Square D NW20H1

2000

Square D NW16H1

1600

Square D NW08H1

800

GDS3

Eaton SBS 630

3000

DPE3

Eaton LT360032

450

MV Substation

C/H 150VCP-W 500

1200

Research K03

1000 Oil

GE AK50

1600

BF458

GE AK25

600

Surgery

Dry

Schneider

1600

Schneider

800

Breaker Testing List

Option Year 4: November 1, 2030 Through October 31, 2031

Substation

MV Sw

XFMRs

Circuit Breakers

2028/2031

Qty

KVA

Qty

MFG

Ampacity

D21

Sub A

N/A

1500 Oil

GE AK2-75

3000

GE AK2-50

1600

Sub B

N/A

1500 Oil

GE AK2-75

3000

GE AK2-50

1600

EDSB-2

N/A

Square D MH36800

800

Emergency

Square D MH36600

600

Panel

Square D MH36400

400

Square D MH34250

250

Square D MH34225

225

Square D MH34200

200

Square D SE

2500

Siemens MCCB

1200

Penthouse

Sub W

1500 Oil

GE AKRT-6D-50H

2000

GE AKRT-6D-30H

800

Elevator

N/A

GE AK2A-50

1600

GE AK2A-25

600

MICU

MSB-N1

750 Dry

Siemens WLS2A316

1200

Siemens MCCB

800

Siemens MCCB

600

Siemens MCCB

400

Siemens MCCB

300

DPNB1-G

Siemens MCCB

800

Siemens MCCB

600

Siemens MCCB

300

DPNB1

Siemens MCCB

600

DPNB1-CR

Siemens MCCB

600

DPNB2-CR

Siemens MCCB

600

CB-T-UPS

Siemens MCCB

600

7th Floor

EDP

Eaton RD320T36W

2000

Eaton MCCB

800

Eaton MCCB

400

DPHL71EQ

Eaton MCCB

800

Eaton MCCB

250

DPHL72EQ

Square D Power Pact

800

Square D Power Pact

400

DPEG2

Eaton MCCB

1200

Cares Tower

Eaton MCCB

800

Infra-Red Line Items for Inspection

Infra-Red Line items for inspection ITEM #

EQUIPMENT DESCRIPTION

LOCATION

16 Panels