J046--Water Treatement and Water Chemistry Services for Cooling Towers and Chillers Base plus 4 Year

The Central Alabama Healthcare Systems anticipates a Base, plus four-year option period to provide Water Treatment and Water Chemistry Services for Cooling Towers/Biomedical Service at the Ralph H. Johnson VA Medical Center Charleston, South Carolina.

Water Treatment and Water Chemistry Services for Cooling Towers and Chillers

Base Plus 4 Year Contract

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleson, SC 29401-5799

Introduction:

1. The RHJ VAMC Chiller Plant consists of three (3) water-cooled chillers (1000 tons each), located on the mezzanine level of C-104, and three (3) two-cell variable-speed fan cooling towers. The Primary Chilled Water loop contains three (3) 50 horsepower Primary Chill Water pumps dedicated to each chiller and The Condenser Water loop consists of three (3) 75 horsepower Condenser Water pumps located in a pump house below the cooling towers. The Secondary Chilled Water system is comprised of three (3) 100 horsepower variable speed pumps located on the mezzanine level in the old chiller room (C105). The Primary Chill Water Loop contains additional cooling for the Operating Room(s) Chill Water loop from two (2) 25 horsepower Chill Water pumps. A Chilled Water to Domestic Cold Water Conditioning Plant (L-Building) contains a package roof top closed loop chiller system with a capability of operating on the Chiller Plant s Chill Water System as a backup.

Statement of Work:

1. The chemical water treatment contractor shall provide all supplies and technical support services for chemical treatment of condenser water (cooling towers) and the closed loop chilled water systems throughout the medical center/campus to ensure compliance with VHA standards and requirements (MCP 138-23-40; VHA Directive 1061(1)).

2. VAMC chiller plant employees will be responsible for continuous feeding of chemicals and performing water tests with oversight by the contractor.

3. The contractor shall verify the proper operation of all water treatment systems which serve the chiller plant including the cooling tower water and chilled water loops by testing samples on or around the tenth (10th) day of each month.

4. The contractor shall follow and meet all water quality standards and parameters indicated in the cooling tower and chiller manufactures operations and maintenance instructions, industry standards and best practices.

5. The contractor shall provide and install any required chemical feed equipment, bleed, blowdown system and controllers necessary in the system.

Chemical Water Treatment Contractor Qualifications:

1. The contractor shall have been in business at least five years providing chemical treatment for cooling tower water and chilled water distribution systems similar in design to that of the VA facility. Provide a list of at least five customers that have utilized their services for chemical treatment of cooling tower water and chilled water systems for at least three years.

2. Contractor must be or must employ at least one water treatment specialist with a minimum of a bachelor s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract. The water treatment specialist must have at least five years of successful experience with water treatment programs and shall furnish references from at least three customers who utilize condensing water and chilled water treatment programs.

3. The water treatment specialist assigned must be located within 100 miles of the site to enable reasonable response times to a request for site visit service.

4. The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program.

Chemicals and Testing Supplies:

1. Contractor must provide all chemicals, test kits, testing reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements.

2. Chemicals used to treat cooling tower water must be compatible with the currently existing chemical additional equipment being used at the facility.

3. Chemical testing equipment must provide results that are electronic or digital in nature. The test results shall not rely on an operator s interpretation of color or lack of their ability to accurately distinguish colors.

4. Chelant-based chemicals are not permitted.

5. All chemicals utilized must conform to FDA guidelines, in addition to all local, state, and federal government regulations on water pollution and have the appropriate EPA registration.

6. The chemical manufacture must be ISO certified with proper quality controls in place to ensure no variances in the chemical mixtures straight and or concentration from one run to the next run of the same chemical. Copies of the quality control test sheets will be supplied with each delivery.

7. NO blending of several treatment chemicals into one mixture. Each Chemical treatment must remain separate from the others and feed into the system as an individual chemical.

8. There will be no mixing of chemicals by the operators or in the utility plant.

9. On site chemical storage containers will be provided with secondary containment as required.

10. Must provide bulk delivery service which delivers the chemicals directly to the site storage containers with no assistance necessary from VA employees other than to provide access.

11. All existing chemicals, which are suitable for the contract program, will be utilized prior to the use of any new chemicals.

12. Submit SDS sheets for all chemicals utilized during the performance of services under this contract. The SDS sheets will accompany delivery of the chemicals.

13. All chemical containers shall be labeled with complete information of contents. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site.

Performance Requirements:

1. Water samples shall be tested monthly from the makeup water supply, the cooling towers, and the chilled water loop. Reports should include the following analysis:

Makeup

Conductivity (Record)

pH (Record)

Total Alkalinity (Record)

Total Hardness (Record)

Cooling Tower

Conductivity (1000 - 1500)

pH (7.5 - 10)

Total Alkalinity (