J045--Universal Refrigerant Certified AC Operators TVHS VA Medical Center

The Department of Veterans Affairs Network Contracting Office (NCO) 9 is conducting market research to identify potential contractors capable of providing Universal Refrigerant Certified AC Operators for the Tennessee Valley Healthcare System (TVHS) VA Medical Center in Nashville, Tennessee. The requirement involves supplying three employees with Universal Refrigerant Certification and A/C Operation knowledge to manage a complex air conditioning system including multiple chillers with approximately 3,375 tons of capacity, computer room air conditioning units, and various air handling components critical to medical center operations. Contractors must demonstrate their capability to provide operators who can perform hourly inspections, record equipment performance metrics, respond to emergencies, and ensure proper temperature and system functionality in critical areas such as clinical labs, research labs, operating rooms, and medical equipment rooms. Interested firms must submit responses by October 15, 2025, at 11:00 Central Time via email to scott.dickey@va.gov, including company information, capability statements, SAM Entity Unique Identifier, certification status, and examples of similar facility services. This sources sought notice falls under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and is issued solely for market research purposes, with any future solicitation to be posted separately on SAM.gov.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), though the government is also collecting information about other certifications including VOSB, HUBZone, 8(a), and women-owned concerns. The contract will require 40 hours per week of coverage from November 1, 2025, through April 31, 2026, with provisions for up to 30 additional emergency shifts as needed. The work will be performed at the TVHS Nashville campus, with shift coverage determined by the Contracting Officer's Representative. The previous contract number referenced is 36C24923P0114, suggesting this may be a follow-on or recompete opportunity. While no specific contract value is mentioned in this market research phase, the scope involves managing critical infrastructure systems essential to the medical center's operations, including specialized equipment in sensitive areas requiring precise environmental controls.