J045--Legionella Filters Installation

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Legionella Filters Installation

1.b. Description: VA Greater Los Angeles Healthcare System is seeking a contractor to provide and install Nephros or equivalent point of use Legionella filters on sinks and showers in building 99, of the Sepulveda Ambulatory Care Center CLC (Community Living Center) and buildings 213, 215 257 and 525 of the West Los Angeles campus.

1.c. Project Location: VA Greater Los Angeles Healthcare System

1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26225Q0071.

1.e. Set Aside: This solicitation is issued as an SDVOSB set aside.

1.f. Applicable NAICS code: 238220, Plumbing, Heating and Air-Conditioning Contractors.

1.g. Small Business Size Standard: $19 Million

1.h. Type of Contract: Firm Fixed Price

1.i. Period of Performance: one year

1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 27

1.l. Request for Information (RFI) should be submitted via email no later than 2pm PST Friday, December 16th, 2024, to ositadima.ndubizu@va.gov

2. Statement of Work

2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to provide and install Nephros or equivalent point of use Legionella filters on sinks and showers in building 99, of the Sepulveda Ambulatory Care Center CLC (Community Living Center) and buildings 213, 215 257 and 525 of the West Los Angeles campus.

2.2. Background. - Theses filters are necessary to prevent legionella bacteria from patient potable water.

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2.3. Scope. The contractor shall provide all labor, materials, freight costs, and equipment to accomplish the tasks outlined in this scope.

All work shall be performed during normal hours unless otherwise approved by the COR or his/her designee.

The proposed project includes the following:

Disinfect all supply piping, fittings, faucets, and shower heads prior to installation of filters.

Dilution of all chemical applications will be facilitated with biologically filtered water from the DSU-H

Both a thermal (up to 160F) and chemical (bleach) disinfection will be facilitated for all in-line sink and shower installations and semi-annual filter changes. This is performed from the outlet of each filter to the discharge of fixture.

Bleach will sit for 10 minutes before filter is connected and all chemical is flushed from the fixture.

Provide and install 904 DSU-H 70-0285 point of use Legionella filters on sinks and showers per the below schedule.

Bldg. #99 224 filters February and August

Bldg. #213 - 150 filters February and August

Bldg. #215 410 filters March and September

Bldg. #257 12 filters February and August

Bldg. #525 108 filters May and November

The specification for the filters is provided as an attachment to this solicitation. Your filters must match the specifications in this solicitation.

2.4. Performance Monitoring. The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW.

2.5. Period of Performance. The period of performance will be 02/01/2025-01/31/2025.

Work Hours

Normal hours of operation are Monday through Friday from 6:00 am to 6:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

All time shall be approved in advance by the Contracting Officer s Representative (COR). Allow 5-days for approval of any alternate working hours needed.

a. National Holidays:

New Year s Day January 01

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

b. If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Overtime & Holiday Pay: Overtime pay is at the rate of one and one-half times the employee's regular rate of pay for all hours worked in excess of eight up to and including 12 hours in any workday, and for the first eight hours of work on the seventh consecutive day of work in a workweek. Overtime pay also includes Federal Holidays.

2.6. Contractor Personnel Background Requirements.

a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive.

b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.

c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. Currently, the current estimated costs for such investigations are as follows:

Level of Sensitivity Background investigation level Approximate Cost

Low Risk National Agency Check with Written Inquiries $ 231.00

Moderate Risk Minimum Background Investigation $ 825.00

High Risk Background Investigation $ 3,465.00

e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.

2.7. Contractor Employees

a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

b. Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

c. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

d. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

2.8. Insurance Coverage

a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, dated 10/10/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.

3.a. FAR 52.212-1, Instructions to Offerors Commercial Items

3.b. FAR 52.212-2, Evaluation -- Commercial Items

3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items

3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items

3.e. Supplemental Insurance Requirements

3.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

3.g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance

3.h. FAR 52.233-2, Service of Protest

3.i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.j. VAAR 852.233-71, Alternative Protest Procedure

4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Friday, January 3rd, 2025, to ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:

4.3.a. Vendor Information with UEI number (Company info and quote should be on the Enclosure 1 form)

4.3.b. Acknowledgement of amendments

4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

4.3.d. Schedule of services

4.3.e. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items

Your quote evaluation will be based on price and your ability to provide the following:

Capabilities statement showing that they can perform the tasks listed in section 2.3, Scope.

Past Performance: Any prior experience in replacing Legionella filters.

Vendor must provide specifications for the filters they will provide. Your filters must match the specifications listed in this solicitation.