J045--Amendment 0001 - Kitchen Exhaust Hood Cleaning for Iowa City VA Medical Center

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is seeking a contractor to provide kitchen exhaust hood cleaning services for the Iowa City VA Medical Center under solicitation 36C26325Q0678. The contract requires cleaning three exhaust hoods (one in the Inpatient Kitchen and two in the Canteen) twice annually in compliance with NFPA 96 standards, with contractor personnel required to hold current NFPA 96 certifications. Amendment 0001 clarified that the work involves 2 cleaning jobs per year across the three hoods, structured as a firm-fixed price service contract with a base year from August 1, 2025 to July 31, 2026, plus four option years extending through July 31, 2030. Offerors must submit a narrative describing their experience, staff qualifications, equipment, processes, past performance references, NFPA certifications for two employees, and Safety Data Sheets for cleaning chemicals. A site visit is scheduled for 10:00 AM CST on July 21, 2025, with questions accepted until 11:59 PM CST on July 22, 2025, and quotes due by 12:00 PM CST on July 25, 2025.

This procurement is designated as a 100% small business set-aside under NAICS code 561790 (Other Services to Buildings and Dwellings) with a size standard of $9 million according to some documents and $12.5 million according to others. No incumbent contractors or current service providers are identified in the solicitation documents. While specific award values are not disclosed, the contract follows a firm-fixed price structure with unit pricing to be determined by offerors for the 2 cleaning jobs per year across all contract periods. The services will be performed at the Iowa City VA Medical Center located at 601 US-6 West, Iowa City, IA 52246, with the contractor responsible for obtaining necessary permits and submitting required documentation to both the VA and local Fire Marshal. The contract spans five years total, providing recurring biannual cleaning services for the medical center's kitchen exhaust systems throughout the entire performance period.