J041--Synergy Systems Maintenance & Repairs
Closed Special Notice Posted
- Solicitation number
- 36C25026Q0453
- Agency
- Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
-
- Jeannie Ortiz jeanne.ortiz@va.gov (734) 222-7167
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, through Veterans Integrated Service Network 10, has published a Special Notice announcing its intent to issue a sole-source solicitation for Synergy Systems Preventive Maintenance and Repairs at the Ann Arbor VA Medical Center. The solicitation number is 36C25026Q0453, and it falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a PSC category of J041. This notice reflects the agency's plan to award a contract exclusively to Quality Air Service (QAS) based on manufacturer authorization agreements that establish QAS as the sole authorized dealer in Michigan for the required equipment and services. The sole-source justification is grounded in three manufacturer relationships: Aircuity's exclusive certification of QAS for all equipment, services, and replacement parts; Phoenix Controls' appointment of QAS as the exclusive local authorized representative; and Strobic Air Technologies' designation of QAS as the sole supplier of its proprietary laboratory exhaust fan systems in the region.
The objective of this Special Notice is to provide transparency regarding the VA's intent to sole-source this maintenance and repair contract while inviting any responsible source to submit competing offers that demonstrate clear and convincing evidence of capability to meet the requirements. All interested contractors must submit their responses by April 16, 2026, at 10:00 a.m. Eastern Time via email to Contracting Officer Jeannie Ortiz at jeanne.ortiz@va.gov. Although the government has indicated its preference for a sole-source award to QAS due to exclusive manufacturing authorizations and dealer relationships, there is no formal set-aside restriction, and any contractor meeting the technical requirements may submit a quote for consideration. The VA retains sole discretion to proceed with the sole-source award or to evaluate competing proposals, making this opportunity available to entities capable of providing equivalent Synergy Systems maintenance and repair services with proper authorization from the equipment manufacturers involved.
Notice text
DEPARTMENT OF VETERANS AFFAIRS
VETERANS HEALTH ADMINISTRATION
April 7, 2026
SPECIAL NOTICE NOTICE OF INTENT TO SOLE-SOURCE
Synergy Systems Preventive Maintenance & Repairs
36C25026Q0453
The Ann Arbor VA (AAVA) Medical Center requires Synergy Systems Preventive Maintenance & Repairs.
Network Contracting Office (NCO) 10 intends to issue a sole-source solicitation to Quality Air Service (QAS), for Synergy Systems preventive maintenance and repairs. QAS is the only, exclusive authorized dealer for equipment and services under this requirement.
Per Aircuity s sole-source letter it is confirmed that, Quality Air Service, Inc. is the sole company certified by Aircuity to sell, commission, and service products and systems installed throughout the State of Michigan, including the provision of any replacement parts or components integral to the Aircuity system.
Per Phoenix Control s sole-source letter, Quality Air Service Inc. is the "exclusive" local authorized representative for Phoenix Controls in the state of Michigan. Quality Air Service Inc. has the exclusive right of distribution for all Phoenix Controls' products and components . and their organization is fully certified in start-up, commissioning, testing, and troubleshooting for all product divisions.
Per Strobic Air Technologies sole-source letter, Strobic Air Technologies . is the sole source manufacturer of Strobic high-plume high dilution custom engineered laboratory exhaust fan systems.
Strobic Air s products incorporate proprietary designs, components, and application engineering specific to high-plume, mixed-flow laboratory exhaust systems, including nozzle design, plenum configuration, integrated controls, etc. as appropriate. These systems are engineered, tested, and supported as a complete, integrated solution and are not available from any other manufacturer. And further, all Strobic Air equipment and related services for this project are supplied exclusively through our local authorized representative, Quality Air Service. Only Strobic Air Technologies and its authorized representatives are trained and authorized to provide equipment, factory-approved components, and technical support for these systems. Because of the proprietary nature of the Strobic design and the critical performance and safety
requirements associated with laboratory exhaust applications, all equipment and associated services described above must be procured directly from Strobic Air Technologies through our local representative Quality Air Service.
Components from all three sole-source manufacturers that exclusively deal through only QAS make up the Synergy System, and as such, all components, services, parts, etc., are sole-source through exclusive dealer QAS.
This procurement, therefore, is being conducted in accordance with FAR 6.302-1(a)(2), only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS code for this procurement is 811210, and the Small Business Administration Size Standard is $34.0 Million.
This Notice of Intent is not a request for competitive quotes. No solicitation document is available and telephone requests will not be accepted. However, any responsible source who believes it is capable of fully meeting the requirements may submit a quote, which may be considered by the agency, only if received by the closing date and time of this notice. Any response to this notice must show clear and convincing evidence that the responding company can meet the requirements of the Government. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.
Responses to this notice are due no later than Thursday, April 16, 2026, at 10:00 a.m., Eastern Time, to Jeannie Ortiz, Contracting Officer, via email at jeanne.ortiz@va.gov .
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25026Q0453.docx | DOCX document |
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