J041--Request for Quote 5 Year Contract (Base plus 4 Option Years) Lieberts HVAC Maintenance Service Contract
Closed Solicitation Posted
- Solicitation number
- 36C24525Q0547
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Department of Veterans Affairs Baltimore Vamc Baltimore MD 21201
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is seeking a contractor to provide comprehensive HVAC maintenance services for Liebert equipment at the Baltimore VA Medical Center. The solicitation is a Request for Quote (RFQ) for a five-year contract consisting of a base year and four option years. Contractors must provide factory-trained service technicians capable of performing four preventive maintenance inspections annually, including detailed service reporting, emergency response, and comprehensive equipment maintenance. The evaluation will focus on technical capabilities, past performance, and pricing, with quotes due by June 18, 2025, at 11:00 AM Eastern Time. Key maintenance requirements include servicing computer room equipment, air filters, belts, humidifier components, coil cleaning, lubrication, and refrigerant recovery.
The contract is not set aside for any specific business designation, though it uses NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The total estimated contract value is approximately $19 million, covering maintenance from July 1, 2025, through June 30, 2030. Performance will occur at 10 N Greene St, Baltimore, MD 21201, with maintenance activities scheduled between 3:00 PM and 11:00 PM to minimize disruption to medical center operations. Contractors must provide technicians with at least 5 years of comparable maintenance experience and offer a 4-hour emergency response for mission-critical environmental systems. The contract includes comprehensive service coverage, with all parts, materials, and labor to be provided at no additional cost, including 24-hour emergency service and preferential fast response for the VA Medical Center.
Notice text
The Contractor shall provide all personnel, management, material, parts, equipment, supplies, labor, area clean-up and transportation to perform: four (4) preventive maintenance inspections (during normal working hours unless otherwise noted) on the equipment as detailed on the enclosed Equipment Covered List . The technicians will maintain detailed service reports on your equipment to establish individual unit case histories for future analysis and reference. This will include preferential fast response 24-hour emergency service over non-agreement customers. Emergency service labor and will be provided at no additional charge during normal working hours for services after normal working hours (8 a.m. 4:30 p.m. Monday through Friday). Holidays and Sundays will be invoiced at the normal straight time rate. Parts and included maintenance materials will be provided at no extra cost. Service will be performed by Liebert factory-trained service technicians equipped to service Liebert HVAC equipment, computer rooms, air filters, belts, humidifier cleaning, humidifier steam cylinder replacement, humidifier Quartz lamps, general maintenance & cleaning materials, evaporator and condenser coil cleaning, lubrications, refrigerant recovery and recycling by CFC certified technicians.
Files
| File | Type | Posted |
|---|---|---|
| 36C24525Q0547 RFQ Lieberts HVAC 5 Year F.pdf | ||
| WAGE DETERMINATIONS UNDER Baltimore.pdf | ||
| 36C24525Q0547_1.docx | DOCX document |
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