J041--OBVAMC Chiller Maintenance Service

Veterans Integrated Service Network 16 is issuing a Request for Information (RFI) to identify contractors capable of providing chiller maintenance services at Overton Brooks VA Medical Center in Shreveport, Louisiana, with responses due by July 30, 2026 at 10:00 a.m. CST. This is a pre-solicitation notice with no set-aside, PSC J041 (NAICS 238220).

Work covers preventative maintenance, inspections, testing, and cleaning on three York chillers and one Trane chiller, plus four Evapco cooling towers. The contract runs October 1, 2026 through September 30, 2027, with four optional one-year renewal periods extending through September 30, 2031. Contractor qualifications must include EPA 608 Universal Certification, Louisiana HVAC licensure if required, OSHA ten-hour safety training, and VA Medical Center safety protocol training including lockout-tagout procedures.

Performance requirements include monthly preventative maintenance tasks (oil checks, motor testing, voltage verification, refrigerant leak testing), annual maintenance (electrical tightening, megohm testing, filter and drier replacement, oil and vibration analysis, tube cleaning, heat exchanger flushing), and cooling tower maintenance (deck and sump cleaning, component inspection, five-year oil changes, control verification). Emergency response is required within four hours for full system outages affecting patient care and within twenty-four hours for non-critical issues. Deliverables include monthly reports within forty-eight hours and annual/cooling tower inspection reports within five business days.

The Quality Assurance Surveillance Plan establishes 100 percent compliance requirements for scheduled maintenance, 95 percent pass rates for cooling tower inspections on first attempt, and 95 percent on-time reporting targets. Performance incentives offer quarterly bonuses up to three percent and annual excellence awards up to five percent. Liquidated damages range from 0.25 percent per day for late monthly reports to one percent per hour for emergency response delays beyond four hours.

Contact: Alan Scanio, Contract Specialist, at alan.scanio@va.gov.