J041--FY23: Gainesville Chiller Plant Maintenance Base plus Four

The purpose of this amendment is to provide a revised Statement of Work, provide the sign in sheet from the site visit, and provide answers to the questions received. The date for quotes to be submitted remains at 01/30/2023 3:00pm ET.

Attached is a revised Statement of Work.

Attached is the sign in sheet from the site visit.

Questions submitted:

What is the incumbent contract #?

What licenses and/or certifications are required at the time of quote submission?

Can the 12/28/22 site visit sign in sheet be made available to offerors?

What is expected for eddy current testing for the condenser and evaporator sides of chillers?

What is expected for evaporative tube cleaning of the chillers?

What is expected for vibration analysis of all equipment?

What is expected for oil analysis of the chillers?

Will there be another questions period following the site visit?

Please confirm whether disinfection of the towers is required during the annual cleaning.

What is the frequency of the requested services?

When does the facility expect the annuals and quarterlies to be completed?

Are there any known pre-existing conditions that will require immediate attention if we are the successful offeror?

Should the cost of labor for corrective action discovered during PM be included in the proposal?

Should the costs of materials and/or equipment for corrective action discovered during PM be included in the proposal?

Should the cost for labor for emergency responses be included in the proposal?

Should the cost for labor for corrective actions identified during an emergency response be included in the proposal?

Should the cost for materials and/or equipment for corrective actions identified during an emergency response be included in the proposal?

Will there be a threshold to cap the expenditure by the successful offeror for work performed outside of the PM requirements?

What are the site access procedures?

Response to questions submitted:

There is no longer a Chiller Plant Contract in place.

A current Trane Certification needs to be provided at time of quote.

The sign-in sheet will be posted with the answers to these questions.

Eddy currents are not part of the contract.

The tubes in the Evaporator are not cleaned. Only the Condenser.

Vibration Analysis is not part of the contract.

To be sent off to a lab for analysis.

All questions are answered in this amendment.

Disinfection is not required in the contract.

Chiller Annuals are done once a year. Cooling Towers are cleaned twice a year. Quarterly inspections are done every quarter.

We will attempt to follow the schedule at the bottom of this document.

None at this time.

No, corrective maintenance is not part of this contract.

No, corrective maintenance is not part of this contract.

No, corrective maintenance is not part of this contract.

No, corrective maintenance is not part of this contract.

No, corrective maintenance is not part of this contract.

No, corrective maintenance is not part of this contract.

Check-in at the Plant, ask for the COR.

Service Contract Plant Chillers

Equipment

New Contract

12-20-21 to 12-19-22

12-20-20 to 12-19-21

Comments

Chiller 1

Spring

Â

4/14/2022

4/5/2021

Â

Chiller 2

Winter

Â

1/25/2022

1/25/2022

Â

Chiller 3

Spring

Â

3/31/2022

1/12/2021

Â

Chiller 4

Fall

Â

10/22/2022

10/4/2021

Â

Chiller 5

Spring

Â

3/15/2022

4/27/2020

Â

BAC Tower

Winter

Â

12/20/2021

11/18/2020

Â

Evapco North

Spring

Fall

1/11/2022

2/18/2021

Â

Evapco South

Spring

Fall

10/22/2022

11/3/2021

Â

The purpose of this amendment is to extend the close date for final quotes. Please respond to RFQ with base + option years.

The solicitation will be extended until 1/30/2023 3:00pm ET to allow for additional time to properly answer questions.

The previously held site visit yielded questions and are being analyzed and will be posted soon to the solicitation soon.

The purpose of this amendment is to allow additional time for questions from the scheduled site visit and adjust the close dates for final quotes.

The last date to submit questions for this solicitation will be 01/03/2023 3:00pm ET.

The solicitation will be extended until 01/16/2023 3:00pm ET to submit all final quotes with required documentation.

The purpose of the amendment is to add a Room Number to the Site Visit scheduled on 12/28/2022 at 1:00pm at Malcom Randall VAMC, 1601 SW Archer Rd. Gainesville, FL 32608.

The Site Visit will be located in the basement, Chiller Plant in Graphics Control Room (C078-E). Malcom Randall VAMC, 1601 SW Archer Rd. Gainesville, FL 32608.

The purpose of this amendment is to correct the Set-Aside action and the action in section C.5 VAAR 852.219-77 of the solicitation document 36C24823Q0277.

The Set-Aside action for this solicitation is Service-Disabled Veteran-Owned Small Business (SDVOSB).

Section C.5 VAAR 852.219-77 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction

The solicitation document 36C24823Q0277 currently has the block marked as Special Trade Construction Contractors, the correct block marked should be Services. The attached document has the correct Services block marked; when submitting documentation, please ensure the Services block is marked.

The purpose of this amendment is to allow additional time to the solicitation for questions, set a date for a site visit, and adjust the close date for final quotes. Please respond to RFQ with base + option years.

The last date to submit questions for this solicitation will be 12/19/2022 3:00pm ET.

A site visit will be scheduled at the Gainesville VAMC on 12/28/2022 at 1:00pm ET.

The solicitation will be extended until 01/03/2023 3:00pm ET to submit all final quotes with required documentation.

Gainesville Chiller Plant Maintenance (See attached Description and Combined Synopsis Solicitation) RFQ# 36C24823Q0277