J041--Chiller System 24/7 Remote Monitoring, Maintenance and Inspection

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking qualified contractors to provide 24/7 remote monitoring, maintenance, inspection, and reporting services for chiller systems at the Michael E. DeBakey VA Medical Center in Houston, Texas. The scope of work encompasses nine centrifugal/air chillers (primarily YORK brand), cooling towers, condenser pumps, chiller pumps, tank pumps, and variable frequency drives across multiple building locations. Contractors must provide all labor, supervision, parts, equipment, supplies, materials, and OEM-trained personnel to perform full diagnostic services, preventative maintenance, routine repairs, and emergency repairs in accordance with manufacturer specifications and industry standards. The government is specifically seeking Service Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) classified under NAICS code 238220, though all qualified firms are encouraged to respond if no SDVOSBs or VOSBs possess sufficient capacity. Interested firms must submit responses to this Sources Sought Notice by February 23, 2026, at 2:00 PM Central Time to Felicia Lovelady at felicia.lovelady@va.gov, with responses limited to three pages and including a statement of interest, small business certification, capability statement, company information with SAM UEI and CAGE number, and primary point of contact.

This is a pre-solicitation notice with no set-aside designation, meaning the contract is open to all qualified vendors regardless of business size or status. The government anticipates awarding a one-time, Firm-Fixed Price contract for these services. The equipment maintenance schedule requires annual, semi-annual, quarterly, and monthly inspections across five primary building locations (B104, B104A, B109, B100, and B108). No specific budget range or award value has been disclosed in this Sources Sought Notice, as this is a market research document intended to gauge contractor interest and capability rather than a binding solicitation. The notice emphasizes that responses are for information purposes only and do not constitute a commitment by the government, allowing the agency to evaluate market capacity before issuing a formal solicitation.