36C25626Q0399_1.docx

SUBJECT*

Chiller System 24/7 Remote Monitoring, Maintenance and Inspection

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

POINT OF CONTACT*

FELICIA LOVELADY

FELICIA.LOVELADY@VA.GOV

PLACE OF PERFORMANCE

MICHAEL E DEBAKEY VAMC

2002 HOLCOMBE BLVD

HOUSTON TEXAS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice for Chiller Maintenance and Monitoring Services at the Houston VAMC.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Released pursuant to Federal Acquisition Regulation (FAR) Part 10: Market Research, this is a Request for Information.

Purpose: Department of Veterans Affairs – Chiller Maintenance Services

In an effort to enhance opportunities for Service Disabled Veteran Owned Small Businesses (SDVOSB) as required by Public Law 109-461, specifically the Veterans First Contracting Program, NCO16 is performing preliminary market research to identify interested, qualified, capable, SDVOSB and VOSB firms possessing the capacity necessary to compete for a VHA procurement opportunity. In case no SDVOSBs or VOSBs possess the capacity, all firms possessing the necessary capacity are encouraged to provide a response.

Results of the preliminary market research will be used to determine the potential future solicitation’s set-aside requirement.

This source sought notice is issued solely for informational, market research, and planning purposes. It does not constitute an Invitation for Bid (IFB), Request for Quote (RFQ), Request for Proposal, or a promise to issue a subsequent RFQ/IFB/RFP. Currently, no solicitation document exists. Issuance of this notice does not establish any obligation on the part of the Government and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. In addition, respondents are advised that the United States Government is under no obligation to pay for any information or administrative cost incurred in response to this notice. At this time, proprietary information is not being requested. Respondents shall refrain from including proprietary information in responses to this notice.

The Department of Veterans Affairs anticipates awarding a one-time, Firm-Fixed Price (FFP) Contract.

1. Scope Summary:

The Department of Veterans Affairs, Network Contracting Office 16 (NCO 16) has a requirement for Chiller Maintenance Services for the Houston VAMC. Contractor shall provide all labor, supervision, parts, equipment, supplies, facilities, tools, materials, transportation, management, and personnel required for performing 24/7 remote monitoring, maintenance, inspection and reporting; according to the manufacturers Operation and Maintenance (O&M) manual's recommendation of the centrifugal/ air chillers, cooling towers, tower fans, condenser pumps, primary and secondary chiller pumps, cool water storage tank pumps, and VFDs (chiller system).

The contractor shall provide full diagnostic, maintenance, and limited routine and emergency repairs to include preventative maintenance for Government owned chiller systems located at the MEDVAMC in Houston, Texas. Service shall include all parts, labor, transportation, OEM trained personnel, supervision, materials, supplies, training and all other associated costs. Contractor shall inspect, test, calibrate and service the equipment, as required in accordance with OEM manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life.

**SEE ATTACHED LIST OF EQUIPMENT**

Requested Information:

1. Please provide a positive statement of interest in submitting a quote based on the general scope summary above.

2. Please identify your firm’s small business category. If your firm is either SDVOSB or VOSB, please state whether you are currently certified as such on SBA.gov based upon North American Industry Classification System code (NAICS) 238220.

3. Please provide a capability statement. Describe your firm’s in-house capability and authorization from OEM to accomplish the summarized scope/goal.

4. Please state your firm's name, address, SAM UEI and CAGE number, and primary point of contact, including telephone number(s) and email address.

Response Submission:

Please submit your information via email to Felicia Lovelady, Contracting Officer at felicia.lovelady@va.gov, by the closing date and time listed. Please limit your responses to three (3) pages and please include the following as the subject line of your email: 36C25626Q0399 – CHILLER MAINTENANCE SERVICES - SOURCES SOUGHT RESPONSE

Please do not include advertising or promotional materials.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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CHILLER EQUIPMENT MAINTENANCE SCHEDULE

Equipme nt

Location

Make

Model

SN

An n.

Se mi- An n.

Qu ar.

Mont hly

X

143460

X

X

X

143280

X

X

142550

X

613720

X

X

X

990250

X

975570

X

YORK

X

YORK

YCAS0140EC46 XGASDTXXBXX

L

RKMM006 560

BIOS

Chiller #1

X

BIOS

Chiller #2

X

X

Tank Pump #13

Bldg 104

Baldor

NA

K018- 2092185R0 27M

X

X

X

X

2nd Chilled WP#8

Bldg 104

Baldor

NA

C16020313 47

X

X

X

X

2nd Chilled WP#9

Bldg 104

Baldor

NA

C08082001 45

X

X

X

X

2nd Chilled WP#l0

Bldg 104

Baldor

NA

Cl3050213 12

X

X

X

X

2nd Chilled WP#11

Bldg 104

Baldor

NA

CI6042514 17

X

X

X

X

Sulzer

NA

SI0- 02202659- l00F

X

X

Sulzer

NA

S06- 7489295-

X

X

X

X

NA

S08- 7498814-

X

X

X

X

Emerson Sulzer

NA

N02- BF61A-M

X

X

X

X

Sulzer

NA

U05- 7560856-

X

X

X

X

Tower 104 Emerson Sulzer

NA

M01-BF61A-M

X

X

X

X

Emerson Flow Serve

NA

M01- BF61A-M

X

X

X

X

NA

F02- 01019752- L00R

X

X

X

X

U S Electric Flow Serve

NA

F02- 01019752- J00R

X

X

X

X

Composite Cooling Tower

6FT-2421-60

SN9828R

X

X

X

X

Tower 104 Composite Cooling Tower

6FT-2421-60

SN9829R

X

X

X

X

Composite Cooling Tower

6FT-2421-60

SN9830R

X

X

Cooling Tower

6FT-2421-60

SN9831R

X

X

X

X

Composite Cooling Tower

6FT-2421-60

SN9832R

X

X

X

X

6FT-2421-60

SN9833R

X

X

X

X

Tower 104 Composite Cooling Tower

6FT-2421-60

SN9834R

X

X

X

X

Tower 104 Ceramic Counter Flow

UL-2430-75-12P4

P500512

X

X

X

X

Tower 104 Ceramic Counter Flow

UL-2430-75-12P4

P500512

X

X

Evapco

USS-212-824

14-715194

X

X

X

X

USS-212-824

5-275626

X

X

X

Chiller Pump #1

Bldg. 109

Baldor

EM2543T-C1

C1704240932

X

X

X

X

Chiller Pump #2

Bldg. 109

Baldor

EM4115T

C1803161427

X

X

X

X

Chiller Pump #3

Bldg. 109

U S Electric

286T Unknown

X

X

X

X

Condenser WP#1

Bldg. 109

Baldor

M2543T Z0806270106

X

X

X

X

EM2543T

C1110310852

X

X

X

X

Condenser WP#3

Bldg. 109 Marathon

PN324TTDR7026HN

01-92364-12/19/11

X

X

X

X

ACCH-1

Bldg. 108

York

YLAA0101YE46

SEDM-546050

Not Used

OR Chiller Pump #15

Bldg. 100

U S electric

215T

SN9830R

X

X

OR chiller Pump #16

Bldg. 100 U S Electric

215T

SN9831R

X

X

X

X

ABB VFD

B104

ABB

ACH550-VDR-059A-4

2144704316 2144703279

ABB VFD

B104

ABB

ACH550-BCR-045A-4+B055

2132500492

ABB VFD

ABB

ACH550-BCR-045A-4+B055

2132500477

ABB VFD

ABB

ACH550-BCR-045A-4+B055

2132500499

ABB VFD

ABB

ACH550-BCR-045A-4+B055

2132500424

045A-4+B055

045A-4+B055

072A-4+B055

072A-4+B055

157A-4+B055

157A-4+B055

157A-4+B055

157A-4+B055 212020449

ABB VFD

Cooling Tower 104

ABB

ACH550-UH- 078A-4 tV944

209432515

ABBVFD

Cooling Tower 104

ABB

Cooling Tower

ABB

Cooling Tower 104

ABB

Cooling Tower 104

ABB

I

Cooling Tower

ABB

ABBVFD

Cooling Tower 104

ABB

Cooling Tower 104

ABB

Cooling Tower 104

ABB

NOTE: All Maintenance shall be as per latest manufacturer recommendations I