J041--Chiller Plant Maintenance 11/01/2025 36C25021C0041 Follow On - Chad Kemper

The Department of Veterans Affairs Veterans Integrated Service Network 10 is seeking qualified contractors to provide comprehensive chiller plant maintenance services through this Request for Quotes (RFQ) issued under FAR Part 12 for commercial items. The scope of work encompasses full-service on-site maintenance of five centrifugal chillers, rotary chillers, tracer automation and controls systems, chilled water and tower water pumps with variable frequency drives, cooling towers with fan drives, and auxiliary equipment at the Louis Stokes Cleveland VA Medical Center. Required services include annual preventative maintenance, monthly inspections during operating season, seasonal startup and shutdown procedures, oil and refrigerant analysis, operator training (up to 128 hours annually), semi-annual cooling tower cleaning and disinfection, and parts replacement, with all work performed Monday through Friday from 8:00 AM to 4:30 PM EST by certified technicians. Contractors must hold EPA 608 certification, ASHRAE certification, and applicable OSHA training certificates, and must submit monthly reports to the Contracting Officer's Representative. The question submission deadline is March 24, 2026 at 2:00 PM EDT, and the firm-fixed-price quote submission deadline is March 30, 2026 at 2:00 PM EDT; all communications must be directed to Chad Kemper at Chad.Kemper@va.gov.

This solicitation uses no set-aside designations and represents a follow-on contract to the incumbent contractor identified as Chad Kemper. The base contract period runs for six months from November 1, 2025 through October 31, 2026, with four optional one-year renewal periods extending through October 31, 2030, providing a potential five-year contract duration. The NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) applies with a small business size standard of $19 million, and wage determination 2015-4727 establishes prevailing wage requirements for applicable service contract employees. The place of performance is located at 10701 East Blvd., Cleveland, Ohio 44106, requiring vendors to provide all materials, labor, and resources necessary to maintain the chiller plant systems in full operational status throughout the contract period.