J041--Chiller Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 36C26326Q0707
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Department Of Veterans Affairs Iowa City VA Health Care System Iowa City, Iowa 52246, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 23 seeks quotes for chiller maintenance and repair services supporting the Iowa City VA Health Care System, with quotes due May 20, 2026 at 1:00 PM Central Standard Time and technical questions due May 16. This procurement is set aside 100% for Service-Disabled Veteran-Owned Small Businesses.
Place of performance is 601 US-6 West, Iowa City, Iowa 52246, with contracting office oversight from Saint Cloud, Minnesota. The scope covers three chillers—two 1,000-ton York magnetic drive units and one 1,000-ton Trane unit—requiring preventive maintenance per manufacturer specifications, emergency response within 4 hours for major failures, spring/fall startups, eddy current testing, oil analysis, refrigerant management, and compliance with VHA Directive 1061 and EPA regulations. Qualified technicians must hold current EPA Universal Certification and possess training certifications specific to York and Trane equipment. The contractor must be an authorized OEM distributor and demonstrate three years of relevant experience in condenser/evaporator water treatment, chiller maintenance, cooling tower maintenance, and mechanical pipefitting.
The contract is firm fixed-price for the base year from May 27, 2026 through May 26, 2027 with one optional six-month extension. Four contract line items cover preventive maintenance services, emergency equipment repairs, 40 hours of emergency service labor for unplanned shutdowns, and chiller rental in case of emergency shutdown. Award will be made on a best-value basis considering technical capability, past performance, and price. The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors); PSC is J041. Quotes must be submitted electronically to Emanuel Nevarez at emanuel.nevarez@va.gov.
Notice text
Chiller Maintenance and Repair Services IN SUPPORT OF IOWA CITY VA HEALTH CARE SYSTEM
This is a solicitation for commercial items prepared in accordance with the format in FAR Part 13, as supplemented with additional information included in this notice.
This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).
This announcement constitutes the only solicitation, quotes are being requested.
Solicitation number 36C26326Q0707 is issued as a request for quotes (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.
Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).
Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238220 with a size standard of $19 Million.
A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. Additional requirements are listed within the attached solicitation document.
Technical questions on this solicitation are due via e-mail only to Emanuel Nevarez, Contract Specialist, at emanuel.nevarez@va.gov no later than 13:00 Central Standard Time (CST), 05-16-2026.
Quotes are due to the Contracting Office by 13:00 CST, 05-20-2026. Quotes are required to be emailed to emanuel.nevarez@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.
Files
| File | Type | Posted |
|---|---|---|
| S02 36C26326Q0707.pdf | ||
| 36C26326Q0707_1.docx | DOCX document |
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