J041--36C25526Q0174 | ICE MACHINE MAINTENANCE Topeka VA Medical Center EKHS

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION: Ice Machine Maintenance, Repair and Cleaning

3. This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

Contractor adheres to manufactures recommendations while performing cleaning and sanitizing ice machines at Colmery-O Neil VAMC, Topeka, KS. Unless otherwise specified, the contractor shall provide all supplies, materials, tools, personnel, equipment, supervision and other items necessary for the maintenance of the equipment as defined in this scope. VA Medical Center maintenance staff will provide water filters to the contractor for the ice machines.

The contractor shall also provide PREVENTIVE MAINTENANCE: The machines throughout the facility are to be thoroughly cleaned, descaled and sanitized quarterly following ice machine manufacturers cleaning and sanitizing recommendations.

The contractor shall provide SANITATION PREVENTIVE MAINTENANCE: Ice machines must be sanitized after cleaning or when evaporator is free of ice. Follow manufacturers complete instruction when sanitizing ice machines.

Contractor personnel performing maintenance services and providing technical support must be fully qualified and competent. They must provide certification to the COR before beginning to work on the equipment. Technicians must have Environmental Protection Agency refrigerant certification cards.

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the requirement. If you are interested, and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below. Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please provide your UEI number.

b. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?

c. Is your company considered small under the NAICS code identified under this RFI?

d. Are you licensed in licensed and permitted- Technicians must have Environmental Protection Agency refrigerant certification cards. All services for this contract must meet manufacturers performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations (i.e. Sterile Processing Directives for the cleaning of Reusable Medical Equipment).

e. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of the work outlined in section 4 above)

f. Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number(s).

g. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described above to include required licensing.

6. Responses to this notice shall be submitted via email to Lisa Fischer at Lisa.Fischer1@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday February 13th, 2026, at 1700 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Location of Ice Machines

Bldg.

Wing

Rm

Model No.

Serial No.

Make

1

AC

101

50FB400W

L16923

FOLLETT

1

A

108

50FB400W

6064

FOLLETT

1

A

101 (STARBUCKS)

QM45A

MANITOWAC

1

A

101 (STARBUCKS)

QM45A

MANITOWAC

1

A

134

50FB400WS

C69060

FOLLETT

1

C

204

50FB400W

C78945

FOLLETT

1

C

302

50FB400W

B13422

FOLLETT

1

A

406

50FB400W

K51929

FOLLETT

1

B

401

50FB400W

L20224

FOLLETT

1

C

415

50FB400W

006035

FOLLETT

1

C

530

50FB400W

08341500613

FOLLETT

2

B

132

12CI414A-S

S10855

FOLLETT

2

B

211

50FB400W

C69059

FOLLETT

2

C

238

50FB400WS

K51012

FOLLETT

2

C

365

50FB400W

D75125-28812

FOLLETT

3

B

126

50FB400W

D8924201313

FOLLETT

3

A

223

50FB400W

K50831-23213

FOLLETT

4

B

113

50FB400W

D75122-25812

FOLLETT

4

B

209

50FB400W

D75118-28811

FOLLETT

4

C

265

50FB400W

D83419-00613

FOLLETT

5

B

226

50FB400W

L20357

FOLLETT

6

C

150

50FB400W

L38448

FOLLETT

6

D

154

50FB400W

E793650891

FOLLETT

9

C

030

50FB400WS

L74343826220

FOLLETT

9

A

115

50FB400W

J87939

FOLLETT

9

A

220

50FB400W

5365

FOLLETT

20

-

101A

50FB400W

95M0

FOLLETT

20

-

112

1207132001194

C0530MA-1

SCOTTSMAN

24

A

113

OAG2

D74262-28112

FOLLETT

24

-

107

5Y0504A

110092710

MANITOWAC

41

-

111

50FB400WS

C68723

FOLLETT

42

-

109

173G

G23173G

HOSHAZAKI

43

-

108

3JA1

184238

FOLLETT

Junction City CBOC

North

CNF201A-161

1121186257

MANITOWAC

Junction City CBOC

South

F01105M

MANITOWAC