J039--Material Handling Equipment Preventative Maintenance Tucson, AZ CMOP

This Sources Sought Notice is for market research and to determine the procurement method for quarterly preventative maintenance services on material handling equipment at the Tucson, AZ, CMOP. Based on the responses to this notice, this requirement may be set aside for small businesses or procured through full and open competition.

This notice is not a solicitation for proposals. Responses are for information purposes only. This notice does not authorize contract negotiations or guarantee funding. Requests for a solicitation will not receive a response, and feedback or evaluations will not be provided to companies regarding their submissions.

Documentation of technical expertise must be presented in detail to determine that your company possesses the necessary experience to compete for this acquisition. Responses to this notice must include the following:

Company name, address, and UEI

Point of contact phone number and e-mail address

Company s socioeconomic status (e.g., Small Business, Service-Disabled Veteran Owned

Small Business, Large Business, etc.)

Detailed explanation regarding your company s qualifications, ability, and experience in providing preventative maintenance services on material handling equipment within the Tucson, AZ geographic region

All interested offerors should submit this information by email to: Teresa.Clark3@va.gov by July 3rd, 2025, at 3:00 PM CST.

Department of Veterans A airs - Tucson SW CMOP

Statement Of Work Material Handling Equipment Preventative Maintenance

SUMMARY:

The VA Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, AZ, operates a high-volume, direct-to-patient prescription medication delivery service for Veterans throughout the United States, utilizing integrated, automated dispensing systems. The Tucson SW CMOP requires a quarterly preventive maintenance plan to keep its Material Handling Equipment (MHE) operational for loading and unloading supplies.

This will be a rm- xed price contract with a duration of one base year and four one-year option periods, which will be exercised at the Government s discretion.

LOCATION:

Tucson CMOP, 3675 E. Britannia Drive, Tucson, AZ 85706

OBJECTIVE:

Provide quarterly preventative maintenance on Toyota forklifts and pallet jacks.

SCOPE OF WORK:

The contractor shall provide quarterly services and an annual inspection of all equipment as outlined below.

Type of Equipment

Make

Model

Serial

Electric Sit-Down Forklift

Toyota

8FBCU30

70383

Electric Stand-Up Forklift

Toyota

RF1-BH1X35

R1H-00714

Electric Order Picker

Toyota

78PUE15

80836

Electric Riding Pallet Jack

Toyota

8HBE30

44236

Electric Pallet Jack

Toyota

8HB23W

32581

Electric Pallet Jack

Toyota

8HB23W

32574

GENERAL REQUIREMENTS:

All work performed will conform to the Original Equipment Manufacturer (OEM) recommended maintenance speci cations.

All maintenance and repairs must be performed by an OEM service provider.

All parts must be new and conform to OEM speci cations. Rebuilt or remanufactured parts will not be accepted.

Ensure that all equipment maintains its OEM warranties.

The contractor shall provide all materials, supplies, labor, and, if required, an operational substitute piece of MHE

equivalent to the current inventory if repairs cannot be completed within 48 hours.

The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting O cer.

The contractor shall interrupt their work at any time to avoid disrupting facility operations.

The contractor shall have a quality control program to ensure contract requirements are met.

ONSITE REQUIREMENTS:

The contractor must schedule all work with the Contracting O cer Representative (COR).

Before any work is performed, contract personnel must present a government-issued photo ID and sign in to receive

a contractor identi cation badge that must be worn in a visible location while on the premises.

After completing the work, contract personnel shall sign out, return the badge, and submit a report detailing the

work performed, including the make, model, and serial numbers of the equipment that was serviced.

OPERATING HOURS:

Regular business hours are 7:00 AM to 4:30 PM, Monday through Friday. The contractor shall submit a preventative maintenance and annual inspection schedule to the COR prior to the start of the contract.

EMERGENCY REPAIRS:

For emergency repairs, the contractor must dispatch a technician within two (2) hours of being noti ed of equipment failure, Monday through Friday, from 6:00 AM to 4:30 PM. During such repairs, the technician may identify issues that require o -site repairs or the ordering of parts. The technician will then provide a detailed repair estimate, including all associated costs (e.g., parts and labor), for the approval of the Facility Operations Manager.

STANDARDS OF CONDUCT AND SAFETY:

Contract personnel must conduct themselves professionally, avoiding any behaviors that interfere with CMOP operations. Smoking, vaping, possession/use of illegal substances (including medical marijuana), and weapons are prohibited on Government property. Compliance with OSHA and other applicable laws and regulations is exclusively the contractor's obligation. Noncompliance with these standards may be considered grounds for contract termination.

QUALIFICATIONS:

Contractor personnel must be fully quali ed and possess the required equipment, license, and permits to perform this service.

All o erors must be registered in SAM and, if applicable, the VIP databases for SDVOSB or VOSB status.

Quarterly Preventative Maintenance Checklist

TEST DRIVE MACHINE

CLEANING & LUBRICATION

BATTERY AND CABLES

ELECTRICAL TESTS

Drive Train Noise

Air Clean Truck

Cable Condition

Ground Test

Steering Operation

Air Clean Electrical Controls

Electrolyte Level

Cable & Terminal Condition

Service Brake Operation

Air Clean All Motors

Battery Load Test

Wire Harness Condition

Speed Control

Lubricate Truck

Battery Retention Stops

Accelerator Test

Creep Speed

Specific Gravity

Contactor Assemblies

Plugging & Directional Control

MOTORS

Receptacle Condition

Contactor Tip Condition

Return to Neutral

Drive Motor Condition

Battery Connector Condition

Service Brake Switch Operation

Hydraulic System Operation

Pump Motor Condition

Battery Disconnect Condition

Parking Brake Switch Operation

Pedal Pads & Linkage

Seat Switch Operation

Parking Brake Operation

LOAD BACK REST

WHEELS & TIRES

S.R.O.

Seat Switch (Brake) Operation

Condition

Tighten Mounting Bolts

P.M.T.

Pedestrian Warning Devices

Security of Mounting

Tire Condition

Speed Limit Switches

Drive

Steering Transducer

BRAKE SYSTEM

DRIVE AXLE

Steer

Hydraulic Valve Switches

Check for Leakage

Differential Fluid Level

Tire Pressure

Lift Valve Transducer

Brake Reservoir Fluid Level

Clean Air Vent

Clean Vent Cap

Security of Mounting

STEER AXLE

HYDRAULIC SYSTEM

Pedal Free Travel

Check Wheel Bearings

Security of Mounting

Check for Leakage

Pedal Drift

Axle Stop Adjustment

Fluid Level and Condition

Master Cylinder Mounting

STEERING SYSTEM

Drag Link Adjustment

Clean/ Replace Breather

Service Brake Wear/ Adjustment

Check for Leakage

Check Wheel Bearings

Replace Filter

Park Brake Wear/ Adjustment

Oil Level and Condition

Linkage Adjustment

Brake Line Cable Condition

Security of Mounting

TILT CYLINDERS

Hose Condition

Brake Linkage Check & Lubricate

Tilt Column Operation

Check for Leakage

Lift Speed (ln. /Sec)

Cylinder Rod Condition

No & Full Load

UPRIGHT - CARRIAGE

ATTACHMENTS

Mounting Security / Torque

Drift Teas (In/Sec)

Security of Mounting

Mounting Bolts

Tilt Cylinder Adjustment

Lift & Tilt Cylinder

Roller Condition/ Clearance

Leakage

Chain & Anchor Condition

Operation

GAUGES - LIGHTS - INDICATORS

SHEET METAL & CTW

Chain Adjustment

Hour Meter

Decals - Missing/ Condition

Latch and Stop Condition

OVERHEAD GUARD

Gauges - All Operate

Data Plate Condition

Cylinder Condition

Condition

Lights - All Operate

Seat Mounting & Operation

Forks, Locks, Stops

Security of Mounting

Wiring Condition

Seat Belt Condition

Rail Condition

Horn

Door & Deck Latches

Trunnion Ring Condition

Lift Interrupt

CTW Mounting Bolts

Operation of Accessories

Slip Resistance Surfaces