36C77025Q0262.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

NCO 15 Contracting Office - CMOP 3450 S. 4th St. Trafficway Leavenworth, KS 66048-5012

POINT OF CONTACT*

Contract Specialist Teresa Clark Teresa.Clark3@va.gov 913-758-9926

PLACE OF PERFORMANCE

Consolidated Mail Outpatient Pharmacy (CMOP)

3675 E. Britannia Drive

Tucson AZ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This Sources Sought Notice is for market research and to determine the procurement method for quarterly preventative maintenance services on material handling equipment at the Tucson, AZ, CMOP. Based on the responses to this notice, this requirement may be set aside for small businesses or procured through full and open competition.

This notice is not a solicitation for proposals. Responses are for information purposes only. This notice does not authorize contract negotiations or guarantee funding. Requests for a solicitation will not receive a response, and feedback or evaluations will not be provided to companies regarding their submissions.

Documentation of technical expertise must be presented in detail to determine that your company possesses the necessary experience to compete for this acquisition. Responses to this notice must include the following:

1. Company name, address, and UEI

2. Point of contact phone number and e-mail address

3. Company’s socioeconomic status (e.g., Small Business, Service-Disabled Veteran Owned Small Business, Large Business, etc.)

4. Detailed explanation regarding your company’s qualifications, ability, and experience in providing preventative maintenance services on material handling equipment within the Tucson, AZ geographic region

All interested offerors should submit this information by email to: Teresa.Clark3@va.gov by July 3rd, 2025, at 3:00 PM CST.

Department of Veterans Affairs - Tucson SW CMOP Statement Of Work – Material Handling Equipment Preventative Maintenance

SUMMARY:

The VA Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, AZ, operates a high-volume, direct-to-patient prescription medication delivery service for Veterans throughout the United States, utilizing integrated, automated dispensing systems. The Tucson SW CMOP requires a quarterly preventive maintenance plan to keep its Material Handling Equipment (MHE) operational for loading and unloading supplies.

This will be a firm-fixed price contract with a duration of one base year and four one-year option periods, which will be exercised at the Government’s discretion.

LOCATION:

Tucson CMOP, 3675 E. Britannia Drive, Tucson, AZ 85706

OBJECTIVE:

Provide quarterly preventative maintenance on Toyota forklifts and pallet jacks.

SCOPE OF WORK:

The contractor shall provide quarterly services and an annual inspection of all equipment as outlined below.

GENERAL REQUIREMENTS:

· All work performed will conform to the Original Equipment Manufacturer (OEM) recommended maintenance specifications.

· All maintenance and repairs must be performed by an OEM service provider.

· All parts must be new and conform to OEM specifications. Rebuilt or remanufactured parts will not be accepted.

· Ensure that all equipment maintains its OEM warranties.

· The contractor shall provide all materials, supplies, labor, and, if required, an operational substitute piece of MHE equivalent to the current inventory if repairs cannot be completed within 48 hours.

· The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· The contractor shall interrupt their work at any time to avoid disrupting facility operations.

· The contractor shall have a quality control program to ensure contract requirements are met.

ONSITE REQUIREMENTS:

· The contractor must schedule all work with the Contracting Officer Representative (COR).

· Before any work is performed, contract personnel must present a government-issued photo ID and sign in to receive a contractor identification badge that must be worn in a visible location while on the premises.

· After completing the work, contract personnel shall sign out, return the badge, and submit a report detailing the work performed, including the make, model, and serial numbers of the equipment that was serviced.

OPERATING HOURS:

Regular business hours are 7:00 AM to 4:30 PM, Monday through Friday. The contractor shall submit a preventative maintenance and annual inspection schedule to the COR prior to the start of the contract.

EMERGENCY REPAIRS:

For emergency repairs, the contractor must dispatch a technician within two (2) hours of being notified of equipment failure, Monday through Friday, from 6:00 AM to 4:30 PM. During such repairs, the technician may identify issues that require off-site repairs or the ordering of parts. The technician will then provide a detailed repair estimate, including all associated costs (e.g., parts and labor), for the approval of the Facility Operations Manager.

QUALIFICATIONS:

Contractor personnel must be fully qualified and possess the required equipment, license, and permits to perform this service. All offerors must be registered in SAM and, if applicable, the VIP databases for SDVOSB or VOSB status.

Quarterly Preventative Maintenance Checklist

Creep Speed

Pedal Pads & Linkage

Seat Switch Operation

Pedal Drift

Linkage Adjustment

Chain Adjustment

Rail Condition

Trunnion Ring Condition

Sources Sought Notice