J036--Elevator Maintenance | VAPAHCS
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C26126Q0412
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- VA Palo Alto Health Care System 3801 Miranda Ave Palo Alto CA 94304
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 21 (NCO 21) is soliciting capability information from contractors to provide elevator inspection services at the VA Palo Alto Health Care System (VAPAHCS). The scope includes semi-annual, annual, and five-year inspections conducted in compliance with ASME A17.1 and A17.2 standards, NFPA codes, OSHA requirements, and other applicable regulations. Qualified contractors must be ASME/NAESA-certified elevator inspectors with a minimum of five years of certified experience, and subcontracting is not permitted. Contractors must demonstrate experience in elevator inspection services, provide detailed inspection reports and certificates within seven calendar days of completion, and conduct all work during business hours (8:00 A.M. to 4:30 P.M., Monday through Friday, excluding federal holidays). Interested contractors must submit capability statements by email to Maricela.Berrones-Gauger@va.gov no later than March 31, 2026 at 10:00 A.M. Pacific Time, addressing questions regarding socioeconomic status, SAM registration, company legal name and Unique Entity ID, primary point of contact, and relevant project experience.
This procurement is not designated as a set-aside and no incumbent contractor information is provided in the Sources Sought Notice. The contract will cover inspection of 61 elevators across four VAPAHCS locations: Palo Alto Main Campus, Menlo Park Medical Center, Livermore Medical Center, and Mountain View Center. The procurement is structured as a firm fixed-price arrangement with a base year running from July 1, 2026 through June 30, 2027, plus four one-year option periods, representing a total five-year contract period. Contractors are required to submit pricing estimates for the full five-year period as part of their capability statement response. The NAICS code is 238290 (Other Building Equipment Contractors) with a small business size standard of $22 million, and if applicable, small businesses must perform at least 50 percent of personnel costs in-house.
Notice text
Sources Sought Notice
Sources Sought Notice
Page 7 of 21
Sources Sought Notice
*= Required Field
Sources Sought Notice
Page 1 of 21
DESCRIPTION
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 238290 Other Building Equipment Contractors, and the small business size standard is $22M Million.
The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Inspection services for the VA Palo Alto Health Care Service (VAPAHCS). A draft copy of the Performance Work Statement (PWS) is attached.
Brief Description of Services
See attached Draft PWS.
Capability Statement
All interested contractors must respond by email to Maricela.Berrones-Gauger@va.gov before 10:00 A.M. PST on March 31, 2026.
Please answer the following questions when responding:
What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov)
Provide Company s legal name along with Unique Entity ID (SAM) number.
Primary point of contact, including phone number and e-mail address.
Capabilities Statement.
Describe experience in providing: Elevator Inspection Services
List other Projects (Government and Commercial) that are similar in scope and size.
As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
GSA Contract Number, if applicable.
Fill out the price estimate (5 Option Years) attached.
*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Line Item
PRODUCT/SERVICE NAME
QTY
UNIT OF ISSUE
UNIT PRICE
TOTAL PRICE
0001
ELEVATOR INSPECTION SERVICES
PER PWS
12
MO
Â
Â
1001
ELEVATOR INSPECTION SERVICES
PER PWS
12
MO
Â
Â
2001
ELEVATOR INSPECTION SERVICES
PER PWS
12
MO
Â
Â
3001
ELEVATOR INSPECTION SERVICES
PER PWS
12
MO
Â
Â
4001
ELEVATOR INSPECTION SERVICES
PER PWS
12
MO
Â
Â
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/
SDVOSB and VOSB firms should be registered at the time of submission and verified at Veteran Small Business Certification (sba.gov)
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Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0412.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Elevator Maintenance | VAPAHCS | Award Notice | |
| Elevator Maintenance | VAPAHCS | Solicitation | |
| This notice | Pre-Solicitation |
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