J028--Emergency Generator Annual PM

The Department of Veterans Affairs Network Contracting Office (NCO 10) is seeking generator preventative maintenance and diesel fuel testing services at the Columbus VA Ambulatory Center through solicitation 36C25025Q0898. The procurement covers annual preventive maintenance on two Caterpillar emergency generators (models 3516B and 3516C) including replacement of filters, seals, gaskets, and oil, along with annual diesel fuel testing services. The contract structure includes one base year and four option years, with work to be completed within 21 calendar days of award during standard business hours (8:00am - 5:00pm, Monday through Friday). All maintenance and fuel testing must occur in August of each contract year. The original quote submission deadline of September 18, 2025 at 4:00 PM EST has been extended to September 19, 2025 at 4:00 PM EDT, with a site visit having been conducted on September 11, 2025. Vendors must be properly registered in the System for Award Management (SAM) database and provide pricing information, past performance references, and technical capabilities.

This procurement is designated as a small business set-aside under NAICS code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a size standard of $12.5 million. The solicitation does not specify current incumbents or contractors, nor does it provide explicit contract award values or budget ranges. The work will be performed at the Chalmers P. Wylie VA Ambulatory Center in Columbus, Ohio, specifically targeting two emergency generators requiring annual maintenance services. The contract follows a firm-fixed price structure and includes provisions for potential additional maintenance items such as fan/alternator belts, fuel hoses, air filters, thermostats, batteries, and coolant changes, which would require separate quotes if replacement becomes necessary. Load bank testing has been clarified as not required in the proposal, and the procurement falls under Product Service Code J028 for maintenance, repair, and rebuilding of equipment engines, turbines, and components.