J023--FY25: Preventative Maintenance and Inspection Services of the Emergency Management Mobile Fleet Assets.
Closed Solicitation Posted
- Solicitation number
- 36C24825Q1090
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811111 General Automotive Repair
- PSC
- J023 Maint/Repair/Rebuild Of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8, through its Network Contracting Office-8 in Orlando, is soliciting preventive maintenance and inspection services for its emergency management mobile fleet assets at the Orlando Veterans Affairs Healthcare System facility in Orlando, Florida. The solicitation covers comprehensive maintenance services for a fleet of 12 vehicles and trailers, including dual use vehicles, trucks, generators, trailers, and a mobile medical unit, with detailed inspection and preventive maintenance requirements for electrical systems, fluids, belts, brakes, HVAC, tires, and other critical components. Contractors must demonstrate technical capability to perform services for a mobile fleet and provide detailed inspection and preventive maintenance plans for each asset. The contract will be awarded to the responsible quoter whose quotation is most advantageous to the government, with evaluation based on technical capability and price. Following recent amendments, questions are due by September 12, 2025 at 1:00 PM EST, and quote submissions are due by September 23, 2025 at 1:00 PM EST, with a mandatory site visit scheduled for September 5, 2025 at the Lake Baldwin Campus.
This opportunity is designated as a small business set-aside under NAICS code 811111 (General Automotive Repair) with a size standard of $9 million, despite initial descriptions indicating no set-aside was used. No incumbent contractors or potential award values are specified in the solicitation materials. The contract structure includes a one-year base period from September 30, 2025 to August 31, 2026, followed by four additional one-year option periods, potentially extending the total contract duration to five years. The scope encompasses maintenance services for 12 specific fleet assets including vehicles ranging from a 2009 Dual Use Vehicle to a 2023 Mobile Medical Unit, with annual Department of Transportation compliance checks required. Performance will take place at the Orlando Veterans Affairs Healthcare System facility in Orlando, Florida, with invoicing occurring upon inspection and acceptance by the VA Contracting Officer Representative through the VA's Electronic Invoice Presentment and Payment System.
Notice text
2 versions
Update #2 · Latest ·
The purpose of the amendment is to address the following:
Extend the question due date from September 09, 2025, at 1:00 PM Eastern Standard Time (EST) to September 12, 1:00 PM EST.
Extend the solicitation due date from September 19, 2025, at 3:00 PM EST to September 12, 1:00 PM EST.
Update verbiage to Section 8 of the Statement of Need. (See Below.)
This updated verbiage is hereby incorporated and made a part of this solicitation.
8. Assets (Updated):
Assets:
The items, features, and functions listed are the minimum that should be inspected and preventative maintenance performed. (if needed):
*** The Features and Functions listed are not all-inclusive***
2009 Dual Use Vehicle (Large)
Tag: VA 20872
VIN:4UZAACDU8ACAP3406
Mileage: 62,046
Generator Information: ONAN model # 10HDKCC42345C (10 Kw)
Features and Functions:
Headlights. (low beam/high beam)
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Reverse Lights and Back-up Camera.
Rooftop Strobe Light.
Fluids. (e.g. Washer Fluid, Power Steering, Antifreeze/Coolant, Oil Level, Fluid, Brake Fluid, Transmission, Diesel Exhaust Fluid, etc.); top off as needed.
Electrical System. (e.g. battery, alternator, etc.) and Generator (function check, including checking fluid levels and top off as needed; full service every 100 Hours)
Belts and Belt Tension- no cracks or frays, not loose or slipping, no more than ½ to ¾ play.
Hoses.
Water Pump.
Air Compressor, including ensuring proper function of the governor cutoff for air brakes.
Power Steering System.
Transmission System.
Suspension System.
Brake System.
Exhaust System.
HVAC System. (Rooftop Units)
Tires. (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g. not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g. none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Windshield wipers. (e.g. worn rubber on blades, arms are secure and not damaged, firmly pressed against windshield)
Horn.
Mirrors.
All Dash Lights
Defroster
Heater
Air Conditioner
Lubrication and Functionality of all Doors/Hinges/Compartments
Wheelchair Lift Lubrication and Functionality
2010 Ford F450 Super Duty
Tag: VA 21238
VIN: 1FT8W4DT7BEB43305
Mileage: 61,840
Features and Functions:
Headlights (low beam/high beam) and Accessory Lights (e.g. fog, cargo, etc.)
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Reverse Lights.
Rooftop Lightbar and Emergency Strobes.
Fluids (e.g. Washer Fluid, Power Steering, Antifreeze/Coolant, Oil Level, Fluid, Brake Fluid, Transmission, Diesel Exhaust Fluid, etc.); top off as needed.
Electrical System (e.g. battery, alternator, etc.), including cargo bed and bumper electrical connections.
Air Bag System. (Lift/Lower Vehicle)
Belts and Belt Tension- no cracks or frays, not loose or slipping, no more than ½ to ¾ play.
Hoses.
Water Pump.
Power Steering System.
Transmission System.
Suspension System.
Brake System.
Exhaust System.
HVAC System.
4-Wheel Drive System.
Winch Functionality.
Tires. (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g. not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g. none missing, no rust streaks, etc.)
Lug Nut Holes(no cracks, distortions, etc.)
Windshield wipers (e.g. worn rubber on blades, arms are secure and not damaged, firmly pressed against windshield).
Horn and Siren System.
Mirrors.
All Dash Lights.
Defroster.
Heater.
Air Conditioner.
Lubrication and Functionality of all Doors/Hinges/Compartments/Tailgate.
2012 Dual Use Vehicle (Small)
Tag: VA 22350
VIN: 4UZADEDT9DCBS0134
Mileage: 43,424
Generator Information: ONAN generator model # 10DKCC-42345H (10Kw)
Features and Functions:
Headlights (low beam/high beam)
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Reverse Lights and Back-up Camera.
Rooftop Strobe Light.
Fluids. (e.g. Washer Fluid, Power Steering, Antifreeze/Coolant, Oil Level, Fluid, Brake Fluid, Transmission, Diesel Exhaust Fluid, etc.); top off as needed.
Electrical System. (e.g. battery, alternator, etc.) and Generator (function check, including checking fluid levels and top off as needed; full service every 100 Hours). Note: Generator is new as of September 2024.
Belts and Belt Tension.- no cracks or frays, not loose or slipping, no more than ½ to ¾ play
Hoses.
Water Pump.
Air Compressor, including ensuring proper function of governor cutoff for air brakes.
Power Steering System.
Transmission System.
Suspension System.
Brake System.
Exhaust System.
HVAC System.
Tires. (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g. not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g. none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Windshield wipers. (e.g. worn rubber on blades, arms are secure and not damaged, firmly pressed against windshield)
Horn.
Mirrors.
All Dash Lights.
Defroster.
Heater.
Air Conditioner.
Lubrication and Functionality of all Doors/Hinges/Compartments.
Wheelchair Lift Lubrication and Functionality.
2012 Light Tree 6Kw generator
Tag: N/A
VIN: 5AJLS1412CB211354
Magnum Power Products, LLC
Generator: Pancake Synchronous Generator A/C Model 201CSA5420
SN: 833918
Features and Functions:
Electrical System (e.g. battery, alternator, etc.) and Generator (function check, including checking fluid levels and top off as needed; full service every 100 Hours)
Light Tower. (functionality- gears/cables used to raise/lower lights) and lubrication
Lights. (operational)
Light Covering. (clean/free of debris)
Tires (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), proper tire pressure.
Lubrication and Functionality of all Doors/Hinges/Hitch Assembly/Landing Gear.
2012 Light Tree
Tag: N/A
VIN: 5AJLS1412CB211355
Magnum Power Products, LLC
Generator: Pancake Synchronous Generator A/C Model 201CSA5420
SN: 833922
Features and Functions:
Electrical System (e.g. battery, alternator, etc.) and Generator (function check, including checking fluid levels and top off as needed; full service every 100 Hours)
Light Tower. (functionality- gears/cables used to raise/lower lights) and lubrication
Lights. (operational)
Light Covering. (clean/free of debris)
Tires (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), proper tire pressure.
Lubrication and Functionality of all Doors/Hinges/Hitch Assembly/Landing Gear.
2014 Mobile Command Center Trailer
Tag: VA 0526T
38 x 8 x 13
Generator Information: Pancake Synchronous Generator Model 334CSB3028 20Kw
Features and Functions:
Gooseneck Connection/Coupler (e.g. locking pin, tow chains, electrical connection, etc.), including lubrication.
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Electrical System (e.g. battery, etc.) and Generator. (function check, including checking fluid levels and top off as needed; full service every 100 Hours)
Fuel Storage Tank. (function, check connections, ensure no leaks)
Suspension System.
Brake System.
HVAC System.
Landing Gear. (function, lubrication, and system fluids)
Tires. (e.g., even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g., not bent, no welds, damage, rust trails, etc.)
Lug Nuts (e.g., none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks or distortions)
Lubrication and Functionality of all Doors/Hinges/Slideouts/Compartments.
30 Telescopic Mast. (function and lubrication)
Telescopic Mast Surveillance Camera. (function and cleaning)
Awning and Slide-out Moisture Barrier Functionality. (remove any mold/mildew formation)
Complete annual Department of Transportation (DOT) inspection to ensure compliance with the Federal Motor Carrier Safety Administration (FMCSA) standards.
2015 Multi Use Vehicle
Tag: VA 26641
VIN: 1FVDCXDT1GHG7499
Mileage: 5,969
Generator 1 Information: Cummins Onan model # 12HDKCD-2209G / 12Kw
S/N: C150808762
Generator 2 Information: Cummins Onan model # 12HDKCD-2209G/ 12Kw
S/N: C150807119
Features and Functions:
Air Compressor 1, including ensuring proper function of the governor cutoff for air brakes.
Headlights. (low beam/high beam)
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Reverse Lights.
Emergency Strobes/Siren.
Winch Functionality.
Fluids. (e.g. Washer Fluid, Power Steering, Antifreeze/Coolant, Oil Level, Fluid, Brake Fluid,
Transmission, Diesel Exhaust Fluid, etc.); top off as needed.
Electrical System (e.g. battery, alternator, etc.) and Generator 1 and 2. (function check, including checking fluid levels and top off as needed; full service every 100 Hours)
Belts and Belt Tension- no cracks or frays, not loose or slipping, no more than ½ to ¾ play.
Hoses.
Water Pump.
Air Compressor 2.
Air Lines.
Electrical Lines.
Power Steering System. (e.g. Pump, Reservoir, Gear Box)
Transmission System.
Suspension System. (e.g. Spring Mounts, U Bolts, Leaf Springs, Shock Absorbers)
Exhaust System.
HVAC System.
Tires (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure.
Rims. (e.g., not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g., none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Windshield wipers. (e.g., worn rubber on blades, arms are secure and not damaged, firmly pressed against the windshield)
Horn.
Mirrors.
All Dash Lights.
Defroster.
Heater.
Air Conditioner.
Lubrication and Functionality of all Doors/Hinges/Slideouts/Compartments.
Surveillance Camera System Lens Cleaning x 6 and 1 Back-up Camera.
Awning and Slideout Moisture Barrier Functionality (remove any mold/mildew formation)
Complete annual Department of Transportation (DOT) inspection to ensure compliance with the Federal Motor Carrier Safety Administration (FMCSA) standards.
2016 EOC3 Trailer
Tag: VA 0087T
19 x 8 6 x 8 10
Features and Functions:
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Hitch assembly and landing gear. (e.g. function, lubrication, etc.)
Electrical System.
Suspension system.
Brake System.
Tires. (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g. not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g. none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Lubrication and Functionality of all Doors/Hinges.
2019 Shower/Restroom Combination Trailer
Tag: VA 1524T
19' 7'' x 11' 2'' x 11' 3
Features and Functions:
2020 Restroom Trailer
Tag: VA1525T
20 6 x 8 2 x 11 3
Features and Functions:
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Hitch and coupler. (e.g. function, lubrication, etc.)
Electrical System.
Water Heater System. (function; ensure water heats to thermostat setting)
Propane System. (e.g. function, no leaks, no corrosion, etc.)
Suspension system.
Brake System.
HVAC System.
Plumbing System. (e.g. toilet flushes/refills, no leaking; faucets and shower heads in good condition, no leaking, and sprays water)
Landing Gear. (function and lubrication)
Tires. (e.g., even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g., not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g., none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Potable Water System. (including fill-up/top off)
Gray/Black Water System. (including emptying)
Lubrication and Functionality of all Doors/Hinges/Compartments.
2021 Cascadia Freightliner
Tag: VA 26370
VIN: 1FUJHHDR3PLNX1049
ParkSmart Auxiliary HVAC System
Auxiliary Power Unit
Features and Functions:
Headlights. (low beam/high beam)
Fog Lights.
Auxiliary/Cargo Lights
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Saddle Tank Lights.
Tail Lights.
License Plate Lights.
Reverse Lights.
Emergency Strobes.
Surveillance Camera System. (i.e., check for proper camera alignment on dashboard console; re-align external cameras as necessary)
External Antennas.
Fluids. (e.g., Washer Fluid, Power Steering, Antifreeze/Coolant, Oil Level, Diesel Exhaust Fluid, Brake Fluid, Transmission, etc.); top off as needed.
Electrical System, including tractor to trailer electrical connection line. (e.g., battery, alternator, etc.)
Belts and Belt Tension- no cracks or frays, not loose or slipping, no more than ½ to ¾ play.
Hoses, including air lines mounted in glad hands at rear of tractor.
Water Pump.
Power Steering System. (e.g., Pump, Reservoir, Gear Box, etc.)
Transmission System.
Suspension System. (e.g., Spring Mounts, U Bolts, Leaf Springs, Shock Absorbers, etc.)
Brake System. (e.g., Brake Hose, Brake Chambers, Brake Drums, Brake Linings/Shoes, tractor protection valve, etc.)
Exhaust System.
Heating, Ventilation, and Air Conditioning (HVAC) System- including sleeper cab.
Tires. (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g. not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g. none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Splash Guards.
Skid Plate function. (remove grease build-up and re-grease as necessary) and sliding frame lubrication
Windshield wipers. (e.g. worn rubber on blades, arms are secure and not damaged, firmly pressed against windshield)
Horn. (Service and Air)
Mirrors. (not cracked or damaged)
All Dash Lights. (Operational; no warning lights(
Air Compressor and governor cutoff.
Defroster.
Heater- including sleeper cab.
Air Conditioner- including sleeper cab.
Auxiliary Power Unit (APU) function test, including checking fluid levels and top off as needed; full service every 100 Hours.
Lubrication and Functionality of all Doors/Hinges/Compartments.
Complete annual Department of Transportation (DOT) inspection to ensure compliance with the Federal Motor Carrier Safety Administration (FMCSA) standards.
2023 Mobile Medical Unit (Homeless Program)
Tag: VA 26594
VIN: 1FDUF5GT6PEC07689
Headlights. (low beam/high beam)
Directional Signals.
Four-Way Flashers.
Marker/Clearance Lights.
Tail Lights.
License Plate Lights.
Reverse Lights.
Fluids. (e.g. Washer Fluid, Power Steering, Antifreeze/Coolant, Oil Level, Fluid, Brake Fluid,
Transmission, Diesel Exhaust Fluid, etc.); top off as needed.
Electrical System (e.g. battery, alternator, etc.) and Generator. (function check, including checking fluid levels and top off as needed; full service every 100 Hours)
Belts and Belt Tension- no cracks or frays, not loose or slipping, no more than ½ to ¾ play.
Hoses.
Water Pump.
Air Compressor.
Power Steering System.
Transmission System.
Suspension System.
Brake System.
Exhaust System.
HVAC System.
Landing Gear. (function and lubrication)
Tires. (e.g. even tread wear, no dry rot, tears, cuts, splitting, blistering, etc.), balance, alignment, proper tire pressure
Rims. (e.g. not bent, no welds, damage, rust trails, etc.)
Lug Nuts. (e.g. none missing, no rust streaks, etc.)
Lug Nut Holes. (no cracks, distortions, etc.)
Windshield wipers. (e.g. worn rubber on blades, arms are secure and not damaged, firmly pressed against windshield)
Horn.
Mirrors.
All Dash Lights.
Defroster.
Heater.
Air Conditioner.
Potable Water System. (including fill-up/top off): 20-gallon tank
Gray/Black Water System. (including emptying): 30-gallon tank
Generator Service. (Full Service Every 100 Hours)
Lubrication and Functionality of all Doors/Hinges/Compartments.
Wheelchair Lift Lubrication and Functionality.
Awning Moisture Barrier Functionality. (remove any mold/mildew formation)
Update #1 ·
The Network Contracting Office-8, Orlando Veterans Affairs Healthcare System, intends to solicit and award a
contract to provide Preventive Maintenance and Inspection Services of the Emergency Management Mobile Fleet Assets at the Orlando Veterans Affairs Healthcare System facility in Orlando, Florida. The performance period for this contract will be one (1) year base plus four (4) one (1) year option periods. The primary North American Industry Classification System (NAICS) for this requirement is 811111, with a related small business size standard of $9 million.
The proposed action is for a Firm-Fixed Price purchase order is a Small Business set-aside solicitation. The solicitation will be posted on or about August 29, 2025, via the sam.gov website. The solicitation and incorporated
provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, August 08, 2025.
It is the responsibility of the quoter to review the web page for notice of amendments, updates, or changes to the
solicitation. No hard copies will be mailed. To be eligible for this award, prospective offerors must be registered on the System for Award Management (SAM) website, www.sam.gov. For further information, please contact Contract Specialist Robert R. Edwards at robert.edwards2@va.gov. and Contracting Officer Stephen D. Mancuso at Stephen.mancuso@va.gov.
SITE VISIT. Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
Please submit, in writing, the names and organization of attendees via e-mail to Contract Specialist Robert
R. Edwards at robert.edwards2@va.gov and Contracting Officer Stephen D. Mancuso at Stephen.mancuso@va.gov no later than 2:00 PM EST on September 3rd, 2025.
Site Visit Location: Lake Baldwin Campus -5201 Raymond St., Orlando, FL 32803- September 5th, 2025, 10:00 AM- Meet at the Main Entrance next to Pharmacy.
ALL RESPONSES ARE DUE VIA EMAIL TO Robert R. Edwards at robert.edwards2@va.gov and Contracting Officer Stephen D. Mancuso at Stephen.mancuso@va.gov by September 19th, 2025, 3:00 PM EASTERN STANDARD TIME (EST).
ALL QUESTIONS IN REFERENCE TO THIS SOLICITATION ARE DUE NO LATER THAN 1:00 PM EST ON September 09th, 2025, VIA EMAIL TO: Robert R. Edwards at robert.edwards2@va.gov and Contracting Officer Stephen D. Mancuso at Stephen.mancuso@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C24825Q1090 0001.pdf | ||
| S02 36C24825Q1090.pdf | ||
| S02 Service Contract Act WD 2015-4553.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| J023--FY25: Preventative Maintenance and Inspection Services of the Emergency Management Mobile Fleet Assets. | Pre-Solicitation |
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