Intent to Sole Source - Service Contract for Spectro Maxx LMM07
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- N4215825QN092
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Portsmouth, Virginia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Norfolk Naval Shipyard intends to award a sole source firm fixed price contract to SPECTRO ANALYTICAL INSTRUMENTS, INC. for maintenance services on a Spectro Maxx LMM07 analytical instrument used for critical testing at the Mid-Atlantic Regional Materials Test Laboratory. The procurement covers a comprehensive three-year service maintenance agreement that includes repair, upgrade capabilities, preventative maintenance, parts provision, and priority technical support for the specialized laboratory equipment with serial number 149906/19. The Navy justifies the sole source approach under FAR 13.106-1(b)(1)(i), citing that only SPECTRO maintains the exclusive licensing, technical expertise, and parts inventory necessary to service this instrument, and that delays in maintenance could impact critical waterfront project schedules. Interested parties must submit quotes by September 4, 2025 at 10:00 AM EDT to Contract Specialist Jordan Moore, while any questions or clarifications must be received by August 29, 2025 at 10:00 AM EDT. The procurement falls under NAICS code 811210 for electronic and precision equipment repair and maintenance.
Despite being identified as a sole source procurement in the synopsis, the attached Standard Form 1449 indicates this opportunity is set aside for Women-Owned Small Businesses (WOSB), creating an apparent contradiction in the solicitation documents. The contract structure includes a base year of performance from September 15, 2025 through September 14, 2028, with two additional option years available for extended maintenance services. SPECTRO ANALYTICAL INSTRUMENTS, INC. appears to be the intended awardee based on their exclusive manufacturer relationship and technical capabilities for this specific instrument model. The work will be performed at Norfolk Naval Shipyard in Portsmouth, Virginia, with contractors required to obtain DBIDS security credentials for facility access. The procurement is being conducted under simplified acquisition procedures using FAR Part 13 guidelines, suggesting the contract value falls below the simplified acquisition threshold.
Notice text
NOTICE OF INTENT TO SOLE SOURCE.
The purpose is to announce Norfolk Naval Shipyard’s (NNSY) intent to award a Firm Fixed Price (FFP) Contract to SPECTRO ANALYTICAL INSTRUMENTS, INC. (cage code: 0ML16) for the service maintenance agreement to repair and/or upgrade the Spectro Maxx LMM07. This requirement is for commercial items/services as defined in FAR 2.101 and will be prepared in accordance with the information in FAR Subpart 12.6 and FAR Part 13, as supplemented with the additional information included in this notice.
This sole source requirement meets the conditions of FAR 13.106-1(b)(1)(i), only one responsible source has been identified as reasonably available to provide the supplies and/or services that will satisfy the Agency requirements. This notice is not a request for competitive proposals; however, any responsible source believing that it can fulfill the requirements may identify their interest and capabilities in response to this synopsis, and must clearly show the firm’s ability to be responsive to the requirement. The Government will not pay for any information that is received.
A determination by the Government not to open the requirement to competition based on the responses to this notice is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) code for this procurement is 811210. The Product Service Code (PSC) assigned to this requirement is J066.
Quotes are due on or before September 4, 2025 at 10:00AM EDT. Quotes shall be emailed to the Contract Specialist, Jordan Moore at jordan.e.moore.civ@us.navy.mil. Questions or clarification must be submitted via email to the Contract Specialist, Jordan Moore at jordan.e.moore.civ@us.navy.mil by August 29, 2025 at 10:00AM EDT. ANY QUESTIONS RECEIVED AFTER THIS DATE MAY NOT BE ANSWERED. It is the contractor's responsibility to read all attachments and amendments associated with this solicitation.
Capabilities statements shall be no more than five (5) 8.5 x 11 inch pages with font no smaller than 12 point, 1.5 spaced. It shall demonstrate the company’s ability to provide the supplies or services listed in the required capabilities described herein. Documentation should be in bullet format. All responses shall include Company Name, Company Address, Company Business Size, and Points-of-Contact (POC) including name, phone number, fax number and email address.
Files
| File | Type | Posted |
|---|---|---|
| Sole Source Memo_Redacted.pdf | ||
| SF 1449 - N4215825QN092.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Intent to Sole Source - Service Contract for Spectro Maxx LMM07 | Award Notice | |
| This notice | Solicitation | |
| Intent to Sole Source - Service Contract for Spectro Maxx LMM07 | Pre-Solicitation |
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