Sole Source Memo_Redacted.pdf
PDF 364 KB Posted
- Solicitation number
- N4215825QN092
About this file
This is a Memorandum to the File for a Simplified Acquisition Threshold procurement justifying the use of a single source. The document describes a purchase of a 3-year (base + 2 option years) full service maintenance service agreement for the Spectro Lab LMM07 (S/N: 149906/18) instrument used for critical instrumentation on C134. The procurement is being conducted under FAR Subpart 13.5, with justification for using a single source based on exclusive licensing agreements with the Original Equipment Manufacturer (SPECTRO).
The justification highlights that SPECTRO maintains all parts, knowledge, and technical competency for the instrument, and that purchasing this service includes priority repair services, direct communication to technical support, and remote support. Without this specific service, there could be delays in waterfront project schedules. The document is signed by technical and contracting officers on 08/06/2025 and 8/19/25 respectively, certifying the accuracy and completeness of the justification for procuring maintenance services from the sole source.
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| File | Type | Posted |
|---|---|---|
| SF 1449 - N4215825QN092.pdf |
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3. ___ OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.
B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government’s requirements and why a “brand name or equal” purchase description cannot be used (see FAR 11.104). Describe how market research indicates other companies’ similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the agency’s needs.
C. UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.
Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:
1. Date on which the requirement was first identified:
2. Required delivery date/period of performance:
3. Explanation of why delivery/commencement of services by the date mentioned above is required: Explain the impact to the mission if the date above is not met, any special circumstances or conditions that exist which validate the requirement as “urgent,” estimated production lead time for the item, etc.
4. If appropriate, include any additional pertinent information.
IV. CERTIFICATIONS/APPROVALS:
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