Intent to Sole Source - Preventative Maintenance/Training/SW Updates for ORTIS Robotic Carving Systems
Closed Special Notice Posted
- Solicitation number
- 36C25025Q0439
- Agency
- Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- United States
- Points of contact
-
- Kaitlin Nachtrab kaitlin.nachtrab@va.gov (734) 800-7355
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 (VISN 10) has issued a Special Notice of Intent to Sole Source a contract with Epica Applied Technologies. The notice concerns preventative maintenance, training, and software updates for five Robocare: ORTIS 7-Axis O&P Robotic Carving Systems located across five Veteran Affairs Medical Centers in Michigan and Ohio. This non-competitive procurement is being pursued under Federal Acquisition Regulation (FAR) 13.106-1(b), which allows for sole source procurement when only one responsible source meets agency requirements. The contract will be a firm-fixed-price purchase order with a one-year base period and four option years. The procurement is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with a size standard of $34 million.
The primary objective of this Special Notice is to communicate the government's intent to award a non-competitive contract to Epica Applied Technologies for specialized maintenance services on robotic carving systems. Market research has confirmed that Epica is the only small business meeting the suitability criteria for these services. The notice emphasizes that it is not a request for competitive quotes, but rather an informational announcement intended to provide transparency in the procurement process. Contractors are advised that any responses will be treated as information only, and no entitlement to payment will arise from submissions. The places of performance include VA Medical Centers in Detroit, Cincinnati, Cleveland, Columbus, and Dayton. The response deadline is May 6, 2025, and the government retains sole discretion in determining whether to proceed with a competitive or non-competitive procurement based on any received information. Epica Applied Technologies meets the specific requirements outlined in the Statement of Work, which justifies the sole source approach under FAR guidelines.
Notice text
This is a Notice of Intent to Sole Source announcement only. This is not a request for formal proposals or quotes. Any responses to this announcement will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information.
Purpose and Objectives:
VISN 10, Network Contracting Office (NCO) 10, is issuing a notice of intent to pursue a non-competitive procurement with Epica Applied Technologies, Small Business, for preventative maintenance/training/software updates on five (5) Robocare: ORTIS 7-Axis O&P Robotic Carving Systems located across five (5) Veteran Affairs Medical Centers (VAMC) in Michigan and Ohio. Epica Applied Technologies has met the suitability criteria, as determined in accordance with 41 USC 1901, is implemented by FAR 13.106-1(b), and the anticipated contract action is hereby publicized in accordance with FAR 5.101 and 5.203. The purpose of this notification is to communicate the Governments intent to solicit and award a non-competitive procurement for Robocare: ORTIS 7-Axis O&P Robotic Carving Systems Preventative Maintenance services for the VAMCs referenced above.
THIS IS NOT A REQUEST FOR TECHNICAL OR COST PROPOSALS OR QUOTES.
The VAMCs require a one (1) year base period and (4) option year periods as a Firm Fixed Price purchase order with Epica Applied Technologies to provide the required services described herein.
NAICS code is 811210 - Electronic & Precision Equipment Repair and Maintenance with a size standard of $34 Million.
Product Service Code is J065 – Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.
This non-competitive award is implemented by FAR 13.106-1(b), as it is the only contractor that meets the suitability criteria as listed in the Statement of Work (SOW). The Government intends to procure this sole source requirement under FAR Parts 12, and 13.
Market research has revealed only one small business that meets suitability at a fair and reasonable price. In accordance with FAR 13.106-1(b) COs may use non-competitive procedures when there is only one responsible source that satisfies the agency requirements. Epica Applied Technologies, meets this criterion. Therefore, the Government intends to procure these services on a sole source basis from Epica Applied Technologies.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. All information received will be considered solely for determining whether to conduct a competitive procurement. A determination by the Government not to compete for this requirement based upon responses received as a result of this notice is solely within the discretion of the Government.
Places of Performance:
John D. Dingell Veteran Affairs Medical Center
4646 John R St
Detroit, MI 48201
Cincinnati Veteran Affairs Medical Center
3200 Vine St
Cincinnati, OH 45220
Cleveland Veteran Affairs Medical Center
10701 East Blvd
Cleveland, OH 44106
Columbus Veteran Affairs Medical Center
420 James Rd
Columbus, OH 43219
Dayton Veteran Affairs Medical Center
4100 W 34rd St
Dayton, OH 45428
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25025Q0439 Intent to Sole Source.pdf |
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