36C25025Q0439 Intent to Sole Source.pdf
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- Attached to
- Intent to Sole Source - Preventative Maintenance/Training/SW Updates for ORTIS Robotic Carving Systems Federal contract opportunity
- Solicitation number
- 36C25025Q0439
About this file
This Special Notice is a sole source procurement intent by the Department of Veterans Affairs (VA) Network Contracting Office 10 for preventative maintenance, training, and software updates for five ORTIS 7-Axis O&P Robotic Carving Systems located across five Veteran Affairs Medical Centers in Michigan and Ohio. The VA intends to award a non-competitive, firm-fixed-price purchase order to Epica Applied Technologies, a small business, for a one-year base period with four option years, after market research revealed this company as the only vendor meeting the required suitability criteria.
The solicitation (Number 36C25025Q0439) is classified under NAICS code 811210 (Electronic & Precision Equipment Repair and Maintenance) with a $34 million size standard and Product Service Code J065 for medical equipment maintenance. The places of performance include VA Medical Centers in Detroit, Cincinnati, Cleveland, Columbus, and Dayton. The response deadline is May 6, 2025, at 5:00 PM Eastern Time, and the document emphasizes that this is an informational notice, not a request for competitive quotes, with all received information to be used solely for determining potential procurement approach.
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Text version
Special Notice
*= Required Field Special Notice
SUBJECT* Intent to Sole Source ORTIS Robotic Carver System Preventative Maintenance/Training/SW Updates Services, located in Michigan & Ohio
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 48105
SOLICITATION NUMBER* 36C25025Q0439
RESPONSE DATE/TIME/ZONE 05-06-2025 17:00 EASTERN TIME, NEW YORK, USA
ARCHIVE 99 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* J065
NAICS CODE* 811210
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office 10 24 Frank Lloyd Wright Drive Suite M, Lobby M2200 Ann Arbor MI 48105
POINT OF CONTACT*
Contract Specialist Kait Nachtrab kaitlin.nachtrab@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a Notice of Intent to Sole Source announcement only. This is not a request for formal proposals or quotes. Any responses to this announcement will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information.
Purpose and Objectives:
VISN 10, Network Contracting Office (NCO) 10, is issuing a notice of intent to pursue a non-competitive procurement with Epica Applied Technologies, Small Business, for preventative maintenance/training/software updates on five (5) Robocare: ORTIS 7-Axis O&P Robotic Carving Systems located across five (5) Veteran Affairs Medical Centers (VAMC) in Michigan and Ohio. Epica Applied Technologies has met the suitability criteria, as determined in accordance with 41 USC 1901, is implemented by FAR 13.106-1(b), and the anticipated contract action is hereby publicized in accordance with FAR 5.101 and 5.203.
The purpose of this notification is to communicate the Governments intent to solicit and award a non-competitive procurement for Robocare: ORTIS 7-Axis O&P Robotic Carving Systems Preventative Maintenance services for the VAMCs referenced above.
THIS IS NOT A REQUEST FOR TECHNICAL OR COST PROPOSALS OR
QUOTES.
The VAMCs require a one (1) year base period and (4) option year periods as a Firm Fixed Price purchase order with Epica Applied Technologies to provide the required services described herein.
NAICS code is 811210 - Electronic & Precision Equipment Repair and Maintenance with a size standard of $34 Million.
Product Service Code is J065 – Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.
This non-competitive award is implemented by FAR 13.106-1(b), as it is the only contractor that meets the suitability criteria as listed in the Statement of Work (SOW).
The Government intends to procure this sole source requirement under FAR Parts 12, and 13.
Market research has revealed only one small business that meets suitability at a fair and reasonable price. In accordance with FAR 13.106-1(b) COs may use non-competitive procedures when there is only one responsible source that satisfies the agency requirements. Epica Applied Technologies, meets this criterion. Therefore, the Government intends to procure these services on a sole source basis from Epica Applied Technologies.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.
All information received will be considered solely for determining whether to conduct a competitive procurement. A determination by the Government not to compete for this requirement based upon responses received as a result of this notice is solely within the discretion of the Government.
Places of Performance:
John D. Dingell Veteran Affairs Medical Center 4646 John R St Detroit, MI 48201
Cincinnati Veteran Affairs Medical Center 3200 Vine St Cincinnati, OH 45220
Cleveland Veteran Affairs Medical Center 10701 East Blvd Cleveland, OH 44106
Columbus Veteran Affairs Medical Center 420 James Rd Columbus, OH 43219
Dayton Veteran Affairs Medical Center 4100 W 34rd St Dayton, OH 45428
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