Intent to Sole Source an ERM solution

The National Geospatial-Intelligence Agency seeks to sole source an Enterprise Records Management solution based on Feith software and professional services, with quotes due September 23, 2026. This is a Total Small Business set-aside under NAICS 541519, with a small business size standard of $34.0 million.

Place of performance is Springfield, Virginia. The procurement is expressly limited to manufacturers or authorized resellers of Feith software and professional services; offerors must provide documentation substantiating authorized reseller status. Key personnel must hold active TS/SCI clearances with eNomination submissions and full availability required within 14 days of award.

The Statement of Work covers installation, configuration, and integration of the Feith RMA iQ platform to manage permanent records for 5,000 users across NGA's JWICS classified network in compliance with Federal Records Act and 36 CFR 1236 standards. The system must support 1,000 concurrent users with NARA-compliant metadata schemas and integrate with NGA's credentialing systems, SharePoint, email, file shares, OneDrive, Teams, SAP, and SuccessFactors. The contractor will perform legacy system migration with automated metadata extraction, AI-powered auto-categorization using a Government-provided large language model, and comprehensive training. The Base Year totals 3,675 professional services hours. The award will be one firm fixed-price purchase order with a period of performance from September 29, 2026 through September 28, 2027, plus four option periods.

Offerors must register actively in SAM with the applicable NAICS code and submit responses including CAGE Code, DUNS Number, Tax ID Number, and Appendix 1. Section 508 accessibility standards apply. Quotes must be submitted to Marleane Williams (Marleane.T.Williams@nga.mil, 314-676-5672) and Matthew S. Davis (Matthew.S.Davis@nga.mil, 571-558-4880) no later than 8:00 AM CST on September 23, 2026.