Instrument Washers - SPS Ann Arbor VAMC
Closed Solicitation Posted
- Solicitation number
- 36C25026Q0534
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- Place of performance
- Ann Arbor, Michigan 48105, United States
- Points of contact
-
- Percy Johnson percy.johnson2@a.gov (614) 257-5534
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 10 seeks procurement of two washer/disinfector units with installation, training, and comprehensive maintenance services for the Lieutenant Colonel Charles S. Kettles VA Medical Center, with proposals due May 25, 2026. The procurement is a 100% small business set-aside.
Place of performance includes two locations: Ann Arbor, Michigan (2215 Fuller Road) and Toledo, Ohio (1200 South Detroit Avenue). Site visits are scheduled for May 20, 2026, at 09:00 AM EST in Ann Arbor and 01:00 PM EST in Toledo; interested parties should contact Susanne Glover at Susann.glover@va.gov.
The vendor must provide all equipment, configuration, installation labor, calibration, parts kits, de-installation and decommissioning of existing equipment, end-user training, and two years of comprehensive service coverage including parts, labor, travel, and unlimited repairs for all preventative maintenance and emergency repairs. Equipment must comply with VA sterilization guidelines, NFPA-99, FDA, OSHA, and Joint Commission requirements, and fit within existing construction space and blueprint designs. Installation must be completed within 30 days of site readiness notification and include operational checkout, calibration, adjustments, and equipment demonstration. Contractors must provide a one-year warranty from first clinical use, with response times of two hours for contact and 24 hours for on-site emergency repairs. Personnel must undergo background investigations (NACI level), VA privacy and cybersecurity training, and Special Agreement Checks with fingerprinting for facility access. Contractors must maintain worker compensation and liability insurance with $500,000 minimum per occurrence and submit weekly project status updates with 30-day and 60-day post-implementation reviews. The contract is firm-fixed-price with payment upon completion and electronic invoice submission. NAICS code is 339113, Surgical Appliance and Supplies Manufacturing, with an 800-employee size standard. The action is designated Brand Name or Equal.
Notice text
3 versions
Update #3 · Latest ·
This action is Brand Name of Equal
Please note Technical Rquirements (see attachments)
This solicitation is being extended to allow a Site Visit, and to add FAR Clause 52.222-90.
Site visit for Ann Arbor VA Medical Center on May 20, 2026 At 09:00AM, EST. Please contact Susanne Glover at Susann.glover@va.gov if you plan to attend.
Site visit for Toledo CBOC on May 20,2026 at 01:00PM, EST Please contact Susanne, and she will provide contact Information for that location.
Ann Arbor VA Medical Center, 2215 Fuller Rd, Ann Arbor MI 48105.
Toledo CBOC 1200 South Detroit Avenue, Toledo, OH
The Lieutenant Colonel Charles S. Kettles VA Medical Center is replacing two washer/disinfectors for the reprocessing of RMD in Sterile Processing Services (SPS) Department. As a part of this effort to relocate the Sterilization Process Services Department, The Lieutenant Colonel Charles S. Kettles VA Medical Center is seeking an enterprise to provide all equipment, configuration, equipment staging, installation, installation kits, de-installation and decommission of existing equipment, and provide end-user training of newly installed Sterilization equipment, as well as provide yearly preventative maintenance, and comprehensive ( all-inclusive service coverage ; parts, labor, and travel for all scheduled Preventative Maintenance inspections and unlimited repairs included) service options on all sterilization equipment provided to the facility.
Vendor will provide all installation, calibration, parts kits, and end- user training for implementing the new washer/disinfector in the SPS department. Vendor will also provide all necessary parts, services, labor, and accessories to ensure that all equipment is fully operational, and within hospital regulations, to ensure compliance with all sterilization guidelines issued by the VA. All equipment provided by vendor must also fit within current construction space guidelines, and blueprint designs, for the existing space. Installation includes all necessary labor, and materials required to uncrate, set-in-place and assemble equipment. Also included as a part of installation services is an operational check-out test, calibration, any necessary adjustments, and a demonstration of the equipment for appropriate facility personnel. As well as demonstration of equipment, vendor will provide all necessary end-user training to facility personnel.
All equipment and services shall be delivered to 2215 Fuller Rd, Ann Arbor MI 48105. The second location is the Toledo CBOC and shall deliver to 1200 South Detroit Avenue, Toledo, OH. Equipment and services shall be delivered and installed during the date and time agreed upon by the VA and the vendor.
Update #2 ·
This solicitation is being extended to allow a Site Visit, and to add FAR Clause 52.222-90.
Site visit for Ann Arbor VA Medical Center on May 20, 2026 At 09:00AM, EST. Please contact Susanne Glover at Susann.glover@va.gov if you plan to attend.
Site visit for Toledo CBOC on May 20,2026 at 01:00PM, EST Please contact Susanne, and she will provide contact Information for that location.
Ann Arbor VA Medical Center, 2215 Fuller Rd, Ann Arbor MI 48105.
Toledo CBOC 1200 South Detroit Avenue, Toledo, OH
The Lieutenant Colonel Charles S. Kettles VA Medical Center is replacing two washer/disinfectors for the reprocessing of RMD in Sterile Processing Services (SPS) Department. As a part of this effort to relocate the Sterilization Process Services Department, The Lieutenant Colonel Charles S. Kettles VA Medical Center is seeking an enterprise to provide all equipment, configuration, equipment staging, installation, installation kits, de-installation and decommission of existing equipment, and provide end-user training of newly installed Sterilization equipment, as well as provide yearly preventative maintenance, and comprehensive ( all-inclusive service coverage ; parts, labor, and travel for all scheduled Preventative Maintenance inspections and unlimited repairs included) service options on all sterilization equipment provided to the facility.
Vendor will provide all installation, calibration, parts kits, and end- user training for implementing the new washer/disinfector in the SPS department. Vendor will also provide all necessary parts, services, labor, and accessories to ensure that all equipment is fully operational, and within hospital regulations, to ensure compliance with all sterilization guidelines issued by the VA. All equipment provided by vendor must also fit within current construction space guidelines, and blueprint designs, for the existing space. Installation includes all necessary labor, and materials required to uncrate, set-in-place and assemble equipment. Also included as a part of installation services is an operational check-out test, calibration, any necessary adjustments, and a demonstration of the equipment for appropriate facility personnel. As well as demonstration of equipment, vendor will provide all necessary end-user training to facility personnel.
All equipment and services shall be delivered to 2215 Fuller Rd, Ann Arbor MI 48105. The second location is the Toledo CBOC and shall deliver to 1200 South Detroit Avenue, Toledo, OH. Equipment and services shall be delivered and installed during the date and time agreed upon by the VA and the vendor.
Update #1 ·
The Lieutenant Colonel Charles S. Kettles VA Medical Center is replacing two washer/disinfectors for the reprocessing of RMD in Sterile Processing Services (SPS) Department. As a part of this effort to relocate the Sterilization Process Services Department, The Lieutenant Colonel Charles S. Kettles VA Medical Center is seeking an enterprise to provide all equipment, configuration, equipment staging, installation, installation kits, de-installation and decommission of existing equipment, and provide end-user training of newly installed Sterilization equipment, as well as provide yearly preventative maintenance, and comprehensive ( all-inclusive service coverage ; parts, labor, and travel for all scheduled Preventative Maintenance inspections and unlimited repairs included) service options on all sterilization equipment provided to the facility.
Vendor will provide all installation, calibration, parts kits, and end- user training for implementing the new washer/disinfector in the SPS department. Vendor will also provide all necessary parts, services, labor, and accessories to ensure that all equipment is fully operational, and within hospital regulations, to ensure compliance with all sterilization guidelines issued by the VA. All equipment provided by vendor must also fit within current construction space guidelines, and blueprint designs, for the existing space. Installation includes all necessary labor, and materials required to uncrate, set-in-place and assemble equipment. Also included as a part of installation services is an operational check-out test, calibration, any necessary adjustments, and a demonstration of the equipment for appropriate facility personnel. As well as demonstration of equipment, vendor will provide all necessary end-user training to facility personnel.
All equipment and services shall be delivered to 2215 Fuller Rd, Ann Arbor MI 48105. The second location is the Toledo CBOC and shall deliver to 1200 South Detroit Avenue, Toledo, OH. Equipment and services shall be delivered and installed during the date and time agreed upon by the VA and the vendor.
Files
| File | Type | Posted |
|---|---|---|
| Technical Requirements.docx | DOCX document | |
| 36C25026Q0534 0002.docx | DOCX document | |
| 36C25026Q0534 0001.docx | DOCX document | |
| 36C25026Q0534 RFQ.pdf |
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