Installation of ducted split system air conditioner
Closed Solicitation Posted
- Solicitation number
- 19BN1525Q0002
- Agency
-
US Embassy Cotonou
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Littoral Benin
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Cotonou, Benin, is seeking a contractor to provide and install two new ducted split system air conditioners in the embassy's switchgear room U110. The Request for Quotes (RFQ) requires electronic submission of comprehensive documentation, including SF-1442, pricing details, representations and certifications, and proof of SAM registration by March 5, 2025. Contractors must submit their proposals electronically to cotonougsobids@state.gov in MS-Word, MS-Excel, or PDF format, with file sizes not exceeding 30MB. The government intends to award the contract to the responsible company submitting the lowest-priced, technically acceptable offer, potentially without further discussions. A mandatory site visit is scheduled for February 19, 2025, at 10:00 am at the U.S. Embassy Cotonou, and all offerors must be registered in the System for Award Management (SAM) prior to proposal submission.
The solicitation does not include any specific set-aside designations and covers the installation of air conditioning equipment in the Littoral Department of Benin. The anticipated price range for the project is between $70,000 and $80,000, with a performance period of 180 days after the notice to proceed. The technical requirements specify the use of R410A or climate-friendly refrigerant, a 400V/3Ph/50Hz electrical system, and marine environment-suitable equipment. The contract calls for two 12.5-ton total capacity air conditioning units with specific technical specifications, including horizontal configuration air handlers, MERV 13 filters, wall-mounted thermostats, and connection to the building's lightning protection system. Contractors in the Plumbing, Heating, and Air-Conditioning Contractors (NAICS 238220) category are eligible to bid on this opportunity.
Notice text
Enclosed is a Request for Quotes (RFQ) for PROVISION AND INSTALLATION OF TWO (2) NEW DUCTED SPLIT SYSTEM AIR CONDITIONER IN SWITCHGEAR ROOM – U110. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by March 5, 2025. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to cotonougsobids@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.
Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19BN1525Q0002_Solicitation DUCTED SPLIT .pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Installation of ducted split system air conditioner | Pre-Solicitation |
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