Industry Day Conference Services - N8

Naval Supply Systems Command anticipates soliciting comprehensive event management, online registration, and audio-visual services for the FY26 OPNAV N80 industry engagement session, with a pre-solicitation response deadline of May 11, 2026. This procurement is set aside for Total Small Business.

The two-day industry engagement session is scheduled for June–July 2026 at a venue approximately 15 miles from the Pentagon with an anticipated 200 attendees. Contractor responsibilities encompass vendor management and master account representation with the host hotel, bill payment and financial tracking, negotiation and securing of conference space and accommodations, planning and execution of two social functions (Monday evening welcome reception and Wednesday evening appreciation dinner), in-person on-site support throughout the event, creation and management of an OPNAV-branded event registration website with real-time reporting capabilities, and configuration of split payment options for personal and government credit card charges. The contractor must provide one on-site registration manager for the full two-day duration.

Conference space requirements total 5,700 to 6,000 square feet for plenary sessions plus eight 500-square-foot breakout rooms. Required audio-visual equipment includes two 8-foot tripod screens, two 34-inch rolling carts, two 3200-lumen video projectors, podium and lavalier microphones with wireless handheld options, speakers, a 10-channel mixer, and appropriate cabling. Contractor minimum qualifications must demonstrate vendor and account management, food and beverage management, on-site support, online registration and website management, and event coordination expertise. Performance standards require greater than 95% timely deliverables without rework and 100% invoicing accuracy. Work is classified UNCLASSIFIED.