PWS - N8 Industry Day.docx

Section C - Description/Specifications/Statement of Work Navy Conference Management and Oversight Support of FY26 OPNAV N80 Industry Engagement Session Performance Work Statement

1.0 Background and Purpose

The Industry Engagement Session is a formal event designed to reaffirm the strategic vision of the Navy Programming Division (OPNAV N80). The session focuses on engagement of industry to meet N80 mission critical needs that strengthen the OPNAV N80 community and facilitate planning for the execution of the Chief of Naval Operations' (CNO) directives. The industry engagement session directly supports the overarching priorities of the Secretary of the Navy and the CNO through the implementation of the Department of the Navy's Strategic Plan for 2026

2.0 Organizational Context

Within the Office of the Deputy Chief of Naval Operations for Integration of Capabilities and Resources (OPNAV N8), the Navy Programming Division (OPNAV N80) directs the Programming Phase of the Planning, Programming, Budgeting, and Execution (PPBE) process. OPNAV N80 serves as the critical liaison between the Planning and Budget divisions and other Navy organizations with PPBE responsibilities.

OPNAV N80 is responsible for the final development and balancing of the Navy's portion of the Department of the Navy (DoN) Program Objectives Memorandum (POM). The division defends the POM through the annual Department of Defense (DoD) program review process, which culminates in the final DoD budget presented annually to Congress.

To execute this mission, the OPNAV N80 staff develops and implements procedures to collect, evaluate, and devise funding strategies that meet the programmatic priorities of the DoD, the Secretary of the Navy, the CNO, and Fleet and Fleet Combatant Commanders. Additionally, OPNAV N80 serves the broader OPNAV staff by conducting the Resources & Requirements Review Board (R3B) to review and approve major program requirements and resolve cross-sponsor issues. The division also provides vital support to N8 Congressional liaison operations and strategic communications efforts related to the Navy’s fiscal strategy.

Event: FY26 OPNAV N80 Industry Engagement Session Dates: Two Day Event, June 2026-July 2026 Location: 15 Miles from Pentagon Building Suggested Hotel: TBD Alternate Hotels: 1) TBD Suggested AV Provider: TBD Attendees: Approximately 200

3. Scope The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform comprehensive event management, online registration, and audio-visual services for the FY26 OPNAV N80 industry engagement session.

4. Tasks The contractor shall:

a. Provide vendor management and master account representation with host hotel, to include post event reconciliation and reporting

b. Serve as bill payer for hotel master account and provide merchant services and comprehensive financial tracking for all event-related income and expenses

c. Negotiate and secure conference meeting space, hotel room allocation, food and beverage purchase options plan/execution, and audio/visual support with host hotel for approx. 200 participants

d. Plan and support two major social functions for all participants (Monday evening welcome reception with heavy hors d'oeuvres, and Wednesday evening appreciation dinner)

e. Provide in person, on-site support for duration of the event in Washington, DC

f. Create and manage comprehensive event / registration website with OPNAV branding

g. Provide database with collected registration data including any business rules and/or custom fields required

h. Create password-protected reporting site with 24/7 access to real-time reports

i. Configure payment options/processes, accounting and receipt management as required for split pay options to include personal and GOVCC charges

j. Implement registration marketing strategy

k. Provide technical assistance, report generation, planning for website launch, onsite, and other tasks

l. Manage on-site registration process to include real-time payment processing, onsite reporting and badge distribution

m. Assist event participants with customer service needs and escalate challenges to event coordinators

n. Coordination of all onsite material and equipment needs such as badge and ticket design and production, computer, and printers

5. Other Pertinent Information

5.1. Base Period of Performance--The base period of performance for this requirement is June 2026. Registration and on-site support services will be conducted between June-July 2026 based on hotel availability.

Base - June to July 2026 (exact dates to be determined based on general hotel availability)

5.2. Place of Performance-- Provide web-based registration services and on-site support for the FY26 OPNAV N80 Industry Engagement Session three weeks prior to the event.

5.3. Minimum Qualifications--

a. Vendor and account management

b. Food and beverage management

c. On-Site support

d. Online registration and website management

e. Master account and financial management

f. Event coordination

g. Meeting space management

5.4. Government Furnished Equipment/Property/Information--NIPR Laptop and workstation

5.5. Security Requirements--The highest level of security required for this requirement is UNCLASSIFIED.

5.6. Travel--One (1) On-site registration manager will be required to travel and be on-site for the duration of the two day industry engagement session.

5.7. Other Direct Costs (ODCs)--No ODCs required.

5.8. Audio/Visual Minimum Requirement

a. Visual Display - can be either projected or LED/HD TV comparable to

i. Two (2) 8' Tripod Screens

ii. Two (2) 34" Rolling Carts

iii. Two (2) 3200 Lumen Video Projectors

iv. Video Cables

v. TEAMS Conference Call Compatible

b. Amplification

i. Podium Gooseneck Microphone

ii. Lavalier Microphone with Receiver

iii. Two (2) Wireless Handheld Microphones with Receiver

iv. Computer Sound Patch

v. Two (2) 8" 2-Way Self-Powered Speakers

vi. 10 Channel Mixer

vii. Audio Cable

c. Set Up

5.9. Conference Space Requirement

a. 5700 sq ft space

b. 4000 sq ft space with Round Tables

c. 6000 sq ft space for plenary sessions with Round Tables

d. Eight (8) 500 sq ft breakout rooms with Chairs

7. Performance Standards Performance Requirements Summary (PRS)

8. Points of Contact Contracting Officer Representative (COR) Maryam Atkins Contracting Officer Representative

OPNAV N80

2000 Navy Pentagon Washington, DC 20350-2000

(571) 306-9640 Technical Point of Contact (TPOC) Angela L. Tennyson Contracts and Finance Branch Head OPNAV N80 (Navy Programming Division) 2000 Navy Pentagon [Room/Mailcode] Washington, DC 20350-2000

(o) 3013420099

(c) 2409254245 Contracting Office Contract Specialist: Cory Georgeson | cory.j.georgeson.civ@us.navy.mil Contracting Officer: Mark Damanskis | Mark.d.damanskis.civ@us.navy.mil