Indiana Army National Guard Yellow Ribbon Program Training Event ( November 1st-2nd)

The Indiana Army National Guard is procuring comprehensive event support services for a Yellow Ribbon Reintegration Program Training Event scheduled for November 1-2, 2025, through solicitation W912L9-25-Q-9010. The Department of the Army National Guard requires a contractor to provide lodging, meeting spaces, audio-visual equipment, childcare services, and meal service for approximately 1,200 soldiers, family members, and staff. Key requirements include providing a venue within 30 miles of Indianapolis with specific room configurations including one general session room for 1,200 people, three counseling rooms, two childcare rooms, registration areas, and dining facilities, along with 197 total hotel rooms across two nights. The contract will be evaluated based on technical capability, past performance, and price reasonableness, with the government seeking the offer that provides the greatest overall benefit. Quotes must be submitted via email to brian.williams132.civ@army.mil by 4:00 PM Eastern time on July 15, 2025.

This procurement is designated as a 100% Small Business set-aside under FAR Part 19.502-2(b), restricting competition to small business concerns only. The solicitation does not identify any incumbent contractors or potential award values, operating under a Firm Fixed Price contract structure. The contractor must provide specialized childcare services for up to 150 children ages 0-17 with qualified staff meeting stringent background check and certification requirements, along with one meal service accommodating special dietary needs for all 1,200 attendees. The event will take place in Indianapolis, Indiana, with the venue required to be within a 30-mile radius of the city. This represents a significant logistical undertaking supporting military personnel and their families during post-deployment reintegration activities.