Independence Day - Event Planner / Designer
Closed Solicitation Posted
- Solicitation number
- 19PE5025Q0019
- Agency
-
US Embassy Lima
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 53 Real Estate and Rental and Leasing
- Place of performance
- Peru
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Lima, Peru is seeking an event planner and designer to manage the 249th Independence Day celebration on July 3, 2025. The solicitation, issued by the Department of State, requires a contractor to design and execute a stand-up reception at the Ambassador's Residence for either 1,400 or 800 guests, with the theme "Bicentennial - The Human Connection". Key contract requirements include comprehensive event logistics, such as installing and decorating a 5,000 sq ft main tent, providing furniture, decorations, food and beverage stations, and sound equipment, all adhering to U.S. flag colors. Vendors must be registered in the System for Award Management (SAM), possess at least five years of business presence in Peru, and demonstrate English proficiency. The evaluation criteria will focus on the lowest-priced acceptable offer from a responsible company, with proposals due by April 11, 2025, at 10:00 a.m. local time, and a mandatory site visit scheduled for April 2, 2025.
There are no specific set-aside designations for this contract, and no incumbent contractors were mentioned in the documentation. While a precise award value was not specified, the comprehensive nature of the event suggests a significant budget for event infrastructure, design, and logistics. The event will require complete installation by July 2, 2025, at noon, with all setup work limited to 8:00 a.m. to 6:00 p.m. Monday through Friday. The place of performance is the U.S. Ambassador's Residence in Lima, Peru, with a garden/terrace area serving as the primary event space. Vendors must comply with local licensing and insurance requirements, including obtaining workers compensation insurance, and submit a detailed proposal with a comprehensive price breakdown, experience list, and required representations and certifications.
Notice text
The US Embassy in Lima, Peru is seeking for a vendor to provid the event planner/designer service for the Independence Day celebration. Details of the solicitation are container in the attached solicitation package.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.pdf | ||
| Amendment No. 2 to RFQ 19PE5025Q0019001.pdf | ||
| SF30.pdf | ||
| RFQ19PE5025Q0019 Package.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity