IHS1519106 GE imaging service maintenance agreement

The Great Plains Area Indian Health Service (GPAIHS), a division within the Department of Health and Human Services Indian Health Service, is seeking a firm-fixed price contractor to provide comprehensive maintenance and support services for GE imaging equipment across ten healthcare facilities in South Dakota and North Dakota. The contract will cover all parts, labor, tools, equipment, and transportation necessary to maintain and repair medical imaging systems including ultrasound units, C-arms, portable X-ray units, radiography/fluoroscopy systems, CT scanners, and DXA systems. Key requirements include providing calibration and preventive maintenance services on OEM-recommended schedules (quarterly, semi-annual, and annual intervals), performing unscheduled maintenance and emergency repairs, supplying OEM-certified replacement parts only, and providing repair or replacement coverage for up to two ultrasound probes per unit annually. Work must be performed during standard business hours (Monday through Friday, 8 a.m. to 5 p.m.), with detailed service documentation submitted to the Contracting Officer Representative within one week of each service visit. The critical deadline for submitting capability statements is Monday, March 2, 2026 at 5:00 PM Central Time, with submissions directed to William Kohl, Contract Specialist, at William.Kohl@ihs.gov; the subject line must include the Sources Sought Number IHS1519106.

This procurement is designated as a set-aside exclusively for Indian Economic Enterprises (IEE) under the Buy Indian Act, meaning only businesses meeting the federal definition of "Indian Firm" with "Indian Ownership" as defined under 25 U.S.C. 47 and HHSR 326.602-603 are eligible to compete. No incumbent contractor or budget range has been identified in this Sources Sought Notice, which is issued for market research purposes only and does not constitute a binding obligation or solicitation. The anticipated contract period is a base year plus four option years, providing a potential five-year service relationship with the government. The contract will utilize the Invoice Processing Platform (IPP) for payment processing in compliance with OMB M-15-19 requirements for electronic invoicing. Interested firms must demonstrate current registration with Dun & Bradstreet and the System of Award Management (SAM), possess relevant technical qualifications for GE imaging equipment maintenance, and be prepared to certify their Indian Economic Enterprise status through the required IEE Representation form at the time of formal offer submission.