IHS1513118 Multi-Function Device (copier, fax, scan, email) Lease for the Pawnee Indian Health Center
Closed Pre-Solicitation Posted
- Solicitation number
- IHS1513118
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Pawnee, Oklahoma 74058, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), a civilian agency within the Department of Health and Human Services, is conducting a Sources Sought notice for a multi-function device lease for the Pawnee Indian Health Center. The procurement will involve leasing 21 multifunction copier/print/fax/scanner devices across three device categories, including large capacity color and black and white units, and medium capacity black and white units. The government is specifically seeking responses from Indian Small Business Economic Enterprises (ISBEEs) with demonstrated capability to provide these leased devices. Interested vendors must submit a comprehensive capability statement by May 29, 2025, at 2:00 PM CST, with a maximum submission of five pages. Evaluation will focus on the company's specific experience, qualifications, and ability to meet the technical requirements outlined in the Statement of Work, including device specifications, service response times, and integration capabilities with the IHS Resource Patient Management System.
The contract opportunity is set aside exclusively for Indian Economic Enterprises, utilizing the Buy Indian Act's negotiation authority to provide preference to qualified Indian-owned businesses. The lease contract will have a base year from December 28, 2025, to December 27, 2026, with four potential 12-month extension options through December 27, 2030. The technical requirements specify detailed capabilities for each device type, including specific paper handling, printing/scanning speeds, and network integration needs. Toner supplies are estimated at 120,000 monthly black and white copies and 15,000 monthly color copies/prints. Contractors must provide 4-hour service response times, offer loaner equipment if machines fail, and ensure compliance with Section 508 accessibility standards. All respondents must be registered in the System of Award Management (SAM) and provide comprehensive business information, including their Unique Entity Identifier, DUNS number, and CAGE code.
Notice text
This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.
The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.
Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company’s capability, experience, and ability to provide Multi-Function Device (copier, fax, scan, email) Lease.
The Government requests interested parties submit a written response to this notice, which includes:
a. Company Name.
b. Company Socioeconomic Status.
c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.
d. Company point of contact, mailing address, and telephone number(s), and website address
e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.
f. DUNS Number:
g. Cage Code:
h. Tax ID
i. Date submitted.
j. Applicable company GSA Schedule number or other available procurement vehicle.
k. Company’s System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.
l. Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form (attached)
Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
How to respond: Please include the notice IHS1513118 Multi-Function Device (copier, fax, scan, email) Lease for the Pawnee Indian Health Center in the subject line. Responses must be submitted via email to the Purchasing Agent, Amber Chavez at amber.chavez@ihs.gov no later than 2:00 PM CST on May 29, 2025.
Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.
See attached SOW (Statement of Work) for full details.
Files
| File | Type | Posted |
|---|---|---|
| Buy Indian Compliant Form_IHS1513118.pdf | ||
| SOW Copier Lease 2025 - 2030-Signed_v2.pdf |
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