ICITAP CVE Audio Recording & Transcription Devices
Closed Solicitation Posted
- Solicitation number
- PR16006108
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 51229 Other Sound Recording Industries
- Place of performance
- Jakarta Pusat Jakarta 10110 Indonesia
- Points of contact
-
- Febry NOVA febrynovabidding@state.gov +622150831000
- Jeramee Rice jakartapcubidding@state.gov +622150831000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's Procurement Section at the American Embassy in Jakarta solicits competitive quotations for 50 AI-enabled audio recording and transcription devices, with quotations due May 27, 2026, at 10:00 PM GMT +7. This is an open competition with no set-aside.
Place of performance is Jakarta, Indonesia (RT.5/RW.2, Gambir, Central Jakarta City). The devices specified are Plaud NotePin or equivalent, each with AI transcription capability in 100+ languages, speaker identification and labeling, automated summaries with customizable templates, and ISO 27001/GDPR-compliant secure data processing. Hardware must be portable and wearable with minimum 20 hours continuous recording capability, 40 days standby time, and 64 GB internal storage. Each unit includes charging dock, USB cable, magnetic pin/clip, and protective casing. The contract includes an AI transcription subscription plan with minimum 300 minutes monthly per device for two years, 12 months warranty from acceptance, and 24 months subscription coverage. Delivery must occur within 14 calendar days to Jakarta. NAICS code is 51229 (Other Sound Recording Industries); PSC is 5835 (Sound Recording And Reproducing Equipment).
Bidders must have a representative office in Indonesia, proven three years of prior experience with the U.S. Embassy Jakarta, and SAM registration for quotations exceeding $40,000. Firm fixed pricing is required in either Indonesian Rupiah or US Dollars, with prices valid for 30 days from submission. Payment terms are Net 30 days after receipt and invoice submission. Value Added Tax is exempt and must not be charged. Questions and quotations should be directed to Febry NOVA at novaf@state.gov.
Notice text
The Procurement Section of the American Embassy in Jakarta, Indonesia, invites your company to submit a competitive sales quotation for the goods/services described in the attached Request for Quotation (RFQ). Please see attachment for complete specifications and requirements.
Terms and Conditions
Payment Terms: Net 30 days after goods/services received and proper invoice submitted
Competition Notice: This RFQ is being competed. Please make your quotation most competitive.
Evaluation Rights: We reserve the right to accept or deny any sales quotation should it be too low or too high in price.
Award: We plan to issue a Purchase Order (PO) document to the winning bidder.
Please submit your quotation in accordance with the requirements specified in the attached RFQ documentation.
For questions or clarifications, please contact the Procurement Section at the American Embassy in Jakarta, Indonesia.
Attachments
| File | Type | Posted |
|---|---|---|
| PR16006108_RFQ.pdf |
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