Ice Machine Preventive Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 seeks quarterly preventive maintenance services for ice machines at the Colmery O'Neil VA Medical Center in Topeka, Kansas and Junction City Community Based Outpatient Clinic, with proposals due June 18, 2026 at 3:00 PM CST and questions due June 12, 2026. This is a Total Set-Aside for Service-Disabled Veteran-Owned Small Business concerns.

The contract covers a base year from July 1, 2026 to June 30, 2027, plus four one-year option periods through June 30, 2031, with an estimated value of $12.5 million. The contractor will perform quarterly preventive maintenance, cleaning, descaling, and sanitizing on 35 ice machines (33 units at the main medical center and 2 at the clinic) per manufacturer specifications. Services must be performed during normal business hours (Monday–Friday, 8:00 AM to 4:30 PM) unless otherwise approved by the Contracting Officer; some locations require afterhours access.

The contractor must hold EPA Section 608 refrigerant certification and preferably possess factory training for Follett, Manitowoc, Scotsman, and Hoshizaki equipment. The fixed quarterly price covers preventive maintenance only; corrective repairs identified during maintenance are reported to the Contracting Officer for separate handling. Payment is made by Electronic Funds Transfer with monthly invoicing in arrears on NET 30 terms. NAICS code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance); PSC code is J041 (Maintenance/Repair/Rebuild of Refrigeration, Air Conditioning, and Air Circulating Equipment). Quotations must be submitted electronically in three parts: price quote with signed SF-1449, technical acceptability narrative, and responsibility determination information.