HVAC REPAIR/REPLACE ON BUILDING 07 - El Reno, OK
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0149
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- El Reno, Oklahoma 73036, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is soliciting quotes for HVAC repair and replacement services at their Grazinglands Research Laboratory Visitor Center in El Reno, Oklahoma. The project involves replacing a complete 5-ton HVAC system on the second floor of Building 07, including removal of the existing 132k BTU 80% efficiency furnace, A-coil, condenser, and filter drier, and installation of new equipment with improved specifications including a 120k BTU 95%+ efficiency furnace, 5-ton A-coil, and 5-ton 16 SEER condenser. Contractors must demonstrate five years of corporate experience in HVAC services and provide a comprehensive technical package detailing their capabilities and past project experience. The government will evaluate quotes using a Lowest Price Technically Acceptable (LPTA) methodology, assessing technical capability, past performance, and price. Questions regarding the solicitation must be submitted by 5:00 PM Eastern on June 18, 2025, with quotes due by 1:00 PM Eastern on June 20, 2025, to be submitted electronically to peter.b.nelson@usda.gov.
This procurement is designated as a total small business set-aside under NAICS code 333415 with a size standard of 1,250 employees. No incumbent contractors or potential award values are specified in the solicitation documents. The contractor must complete delivery and installation within 90 days after award, though the Performance Work Statement indicates the work should be completed within 45 days after notice of award. The project includes comprehensive scope requirements such as fabricating new supply/return transitions, drain lines, flue piping, system testing, and providing a one-year warranty on workmanship. All work will be performed at the USDA facility located at 7207 W Cheyenne Street in El Reno, Oklahoma, with the contractor responsible for compliance with all applicable federal, state, and local codes as well as ARS Facilities Design Standards.
Notice text
3 versions
Update #3 · Latest ·
06/24/2025 - SOW UPDATED:
1-2. Install new furnace (120k btu 95%+), A-coil (5ton), condenser (5ton 16 SEER), and filter drier.
changed to:
1-2. Install new furnace (80%+ equal or comparable to existing), A-coil (5ton), condenser (5ton 16 SEER), and filter drier.
06/18/2025 - Close date changed from 06/20/2025 to 06/26/2025.
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0149 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5315 revision 26 for Canadian County, Oklahoma is applicable and is attached.
iv. This solicitation is issued as a total small business set aside. The associated NAICS code is 333415 the small business size standard is 1,250 employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - HVAC REPAIR/REPLACE ON BUILDING 07
vi. Description/Statement of Work/Specification:
See attached SOW
vii. Date(s) and place(s) of delivery and acceptance:
Deliver and installation 90 Days ARO
USDA - ARS 7207 W Cheyenne St. El Reno, OK 73036
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern, Thursday, June 26, 2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern, June 24, 2025. All correspondence must include solicitation number.
A site visit can be scheduled by contacting Troy Gibbens – troy.gibbens@usda.gov – 405-243-1367
Update #2 ·
06/18/2025 - Close date changed from 06/20/2025 to 06/26/2025.
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0149 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5315 revision 26 for Canadian County, Oklahoma is applicable and is attached.
iv. This solicitation is issued as a total small business set aside. The associated NAICS code is 333415 the small business size standard is 1,250 employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - HVAC REPAIR/REPLACE ON BUILDING 07
vi. Description/Statement of Work/Specification:
See attached SOW
vii. Date(s) and place(s) of delivery and acceptance:
Deliver and installation 90 Days ARO
USDA - ARS 7207 W Cheyenne St. El Reno, OK 73036
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern, Thursday, June 26, 2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern, June 24, 2025. All correspondence must include solicitation number.
A site visit can be scheduled by contacting Troy Gibbens – troy.gibbens@usda.gov – 405-243-1367
Update #1 ·
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0149 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5315 revision 26 for Canadian County, Oklahoma is applicable and is attached.
iv. This solicitation is issued as a total small business set aside. The associated NAICS code is 333415 the small business size standard is 1,250 employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - HVAC REPAIR/REPLACE ON BUILDING 07
vi. Description/Statement of Work/Specification:
See attached SOW
vii. Date(s) and place(s) of delivery and acceptance:
Deliver and installation 90 Days ARO
USDA - ARS 7207 W Cheyenne St. El Reno, OK 73036
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern, Friday, June 20, 2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern, June 18, 2025. All correspondence must include solicitation number.
A site visit can be scheduled by contacting Troy Gibbens – troy.gibbens@usda.gov – 405-243-1367
Files
| File | Type | Posted |
|---|---|---|
| SOW Visitor Center HVAC UPDATED.pdf | ||
| 1232SA25Q0149.pdf | ||
| 2015-5315 Wage Determination.pdf | ||
| SOW Visitor Center HVAC.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| HVAC REPAIR/REPLACE ON BUILDING 07 - El Reno, OK | Award Notice | |
| This notice | Solicitation |
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