HVAC Preventive Maintenance Service (Green Mountain National Forest)

The Department of Agriculture Forest Service is seeking HVAC preventive maintenance services for the Green Mountain National Forest in Vermont through this Request for Quotation. The contract requires comprehensive annual preventative maintenance on multiple HVAC systems from various manufacturers including Daikin, York, American Standard, Ecoer, Bosch, and RenewAire across four locations: the GMNF Supervisor's Office in Mendon, Rochester Ranger District Office & Workshop, Manchester Ranger District Office, and Mt. Tabor Crew Quarters. Contractors must perform services including cleaning coils, checking electrical connections, inspecting components, and replacing minor parts under $100, while maintaining detailed inspection reports within 14 days of each system service. The contract will be awarded on a best-value basis with evaluation factors including past performance and technical capability (personnel and equipment) considered approximately equal to price. Proposals are due by 1:00 PM EST on August 20, 2025, and must be submitted via email to Carrie Edwards at carrie.edwards@usda.gov.

This solicitation is set aside exclusively for small businesses under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million. The contract structure includes a base year from award through May 31, 2026, with four optional one-year renewal periods extending through May 31, 2030, potentially creating a five-year total contract period. The pricing structure encompasses annual HVAC service for each location as a lump sum plus an additional 20 estimated hours of optional HVAC repairs. Work must be performed Monday through Friday between 8:00 AM and 4:30 PM, with contractors required to maintain specific insurance coverage including workers' compensation, general liability, and automobile liability. The place of performance is various locations throughout the Green Mountain National Forest in Vermont, with the primary location listed as Rutland, VT. Contractors must be registered in the System for Award Management (SAM) and comply with prevailing wage requirements as outlined in the attached wage determination for Vermont counties.