HVAC Preventative Maintenance (PM) Services for IHS, Nashville Area Office

The Indian Health Service Nashville Area Office is seeking HVAC preventative maintenance services for three medical facilities through this solicitation. The procurement covers comprehensive maintenance services including quarterly, semi-annual, and annual tasks for air cooled condensing units, air handlers, boilers, and split systems at the Monacan Health Clinic, Mid Atlantic Health Center, and Catawba Service Unit. Contractors must provide filter changes, belt tensioning, greasing, lubricating, coil cleaning, and other routine maintenance activities while complying with strict security requirements including personal identity verification and facility access protocols. The contract will be awarded using the Lowest Price Technically Acceptable evaluation method, requiring vendors to submit past performance information for two similar contracts along with their pricing. Quote submissions are due by 12:00 pm Central Time on August 28, 2025, and must be emailed to courtney.davis@ihs.gov with completed SF 1449 sections, price schedules, and required certifications.

This opportunity is designated as a 100% small business set-aside with a size standard of $19.0 million under NAICS code 238220. The contract structure includes a base year from September 15, 2025 to September 14, 2026, followed by four optional one-year renewal periods extending through September 14, 2030, potentially creating a five-year engagement. Services will be performed across three locations in Virginia and South Carolina, with the primary place of performance listed as Charles City, Virginia. The pricing must be comprehensive and all-inclusive, covering labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, and applicable taxes, with a separate funded line for PM-related incidental parts up to the micro-purchase threshold annually. These medical facilities serve over 60,000 users across 36 Tribal Nations and 3 Urban Indian Health programs, requiring contractors to maintain active registration in the System for Award Management and possess a valid Unique Entity ID number for award eligibility.