Request for Quotes.pdf
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- Solicitation number
- 75H71525Q00039
About this file
This is a Combined Synopsis/Solicitation for HVAC Preventative Maintenance Services issued by the Indian Health Service (IHS), Nashville Area Office. The solicitation is a 100% set-aside for small businesses, seeking a firm-fixed price purchase order for HVAC maintenance services with a base year and four option years from September 15, 2025 to September 14, 2030. The procurement will be awarded using the Lowest Price Technically Acceptable (LPTA) method, with a small business size standard of $19.0M and North American Industry Classification System code 238220.
Vendors must submit quotes by 12:00 pm Central Time on 8/28/2025 via email to courtney.davis@ihs.gov, including completed SF 1449 document sections, a price schedule, past performance information for two similar contracts, and telecommunications representations. Quotes must be all-inclusive, covering labor, materials, equipment, travel, lodging, per diem, fringe benefits, and taxes. Bidders are required to have an active Unique Entity ID (UEI) number and be registered in the System for Award Management (SAM) to be eligible for award.
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Solicitation No. 75H71525Q00039 HVAC PM Services – NAO
COMBINED SYNOPSIS/SOLICITATION:
THIS SOLICITATION IS A 100% SET-ASIDE FOR SMALL BUSINESSES. This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.
This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.
The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for HVAC Preventative Maintenance Services for the Indian Health Service, Nashville Area Office. The solicitation documents & incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 – August 7, 2025. The associated North American Industry Classification System code is 238220 and the small business size standard is $19.0M.
PRICE SCHEDULE: HVAC PREVENTATIVE MAINTENANCE SERVICES: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.
Please complete the attached price schedule utilizing your most competitive and reasonable rate.
PURPOSE OF THE CONTRACT: HVAC Preventative Maintenance Services for the Indian Health Service, Nashville Area Office. The vendor shall provide services in accordance with the attached Statement of Work.
STATEMENT OF WORK: See Attached
PERIOD OF PERFORMANCE: The estimated period of performance of this purchase order will be as follows:
Base Year: September 15, 2025 – September 14, 2026 Option Year One: September 15, 2026 – September 14, 2027 Option Year Two: September 15, 2027 – September 14, 2028 Option Year Three: September 15, 2028 – September 14, 2029 Option Year Four: September 15, 2029 – September 14, 2030
INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.
SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.
QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:
1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).
2. Attached Price Schedule completed.
https://www.sam.gov/
3. Past Performance Information – provide a minimum of 2 relevant and recent prior contracts similar to the work being contemplated in the Statement of Work.
4. Completion of FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and FAR 52.204-26 Covered Telecommunications Equipment or Services – Representation, as applicable.
Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.
QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 12:00 pm Central Time on 8/28/2025.
Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.
mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov
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