HVAC Preventative Maintenance (PM) Services for IHS, Nashville Area Office
Closed Pre-Solicitation Posted
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- Solicitation number
- 75H71525Q00039-SS
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Charles City, Virginia 23030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), Nashville Area Office is conducting market research for HVAC preventative maintenance services at three healthcare facilities: Mid-Atlantic Tribal Health Center in Charles City, Virginia; Monacan Health Center in Madison Heights, Virginia; and Catawba Service Unit in Rock Hill, South Carolina. The contract will require quarterly, semi-annual, and annual preventive maintenance on various HVAC equipment including air cooled condensing units, air handlers, boilers, and split systems, with contractors also providing PM-related repair services and maintaining compliance with extensive security and personnel requirements. This pre-solicitation notice serves as market research only under FAR 5.101 to identify potential vendors and determine procurement strategy, with the government seeking input on vendor availability and capabilities. The evaluation will focus on identifying sources that meet Indian Economic Enterprise definitions or small business size standards under NAICS 238220. Interested vendors must submit responses via email to courtney.davis@ihs.gov by August 7, 2025, including company information, SAM registration details, capability statements, and applicable IEE representation forms.
This opportunity is set aside for Indian Small Business Economic Enterprises, with a particular emphasis on identifying vendors meeting the "Indian Economic Enterprise" definition requiring at least 51% Indian ownership. No incumbent contractors or current service providers are identified in the documentation. The contract structure includes a base year from September 15, 2025 to September 14, 2026, followed by four one-year option periods, potentially extending services through September 2030. The NAICS code 238220 carries an SBA size standard of $19.0 million for small business qualification purposes. The contract will include a separate funded line for incidental parts up to the micro-purchase threshold, though specific award values or budget ranges are not disclosed in this market research phase. The services exclude non-PM repairs and emergency services, which would require separate approval and billing arrangements.
Notice text
THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE PURPOSE OF MARKET RESEARCH ONLY.
Subject: HVAC Preventative Maintenance (PM) Services for the following Indian Health Service, Nashville Area Office locations:
- Mid-Atlantic Tribal Health Center in Charles City, Virginia
- Monacan Health Center in Madison Heights, Virginia
- Catawba Service Unit in Rock Hill, South Carolina
Classification
- Product Service Code: J045 – Maintenance, Repair, and Rebuilding of Equipment – Plumbing, Heating, and Waste Disposal Equipment
- Proposed NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors
- SBA Size Standard: $19.0 million
Description
This Sources Sought Notice is a means of conducting market research in accordance with FAR 5.101. The purpose of this notice is to identify potential sources who can provide HVAC Preventative Maintenance (PM) Services for three Indian Health Service (IHS), Nashville Area Office (NAO) locations.
The Government is seeking input to determine the availability of vendors who meet the definition of an “Indian Economic Enterprise” (HHSAR 326.601), and also/or sources that meet the small business size standards under the associated NAICS. The result of this market research will contribute in determining the method of procurement and acquisition strategy. This notice does not commit the Government to issue a solicitation or make an award.
Description of Services: The Contractor shall provide HVAC Preventative Maintenance (PM) Services. Refer to attached Statement of Work (SOW) for more detail and requirements.
Estimated Duration of Requirement: Base Year plus four 12-month option years.
Place of Performance: IHS Mid-Atlantic Tribal Health Center in Charles City, VA, IHS Monacan Health Center in Madison Heights, VA, and IHS Catawba Service Unit in Rock Hill, SC.
Instructions to Industry: All capable sources shall express written interest by responding to this sources sought notice via email to courtney.davis@ihs.gov with the following information:
1. Company name, address, email address, website address, telephone number, and business size/type (i.e., small business, 8(a), woman owned, veteran owned, Native American owned, etc.).
2. Company Point of Contact’s Name, telephone number, and e-mail address.
3. System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration status. All respondents must register on the SAM located at https://www.sam.gov.
4. Applicable company GSA Schedule number or other available procurement vehicle.
5. Interest/Capability Statement (no more than 1 page)
6. If American Indian/Native American owned business, then complete attached IEE Representation form.
*Responses must be submitted via email to the Primary POC no later than the specified closing date.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Attachments:
• Statement of Work (SOW)
• IEE Representation form (as applicable)
Primary POC:
Courtney Davis
Contract Specialist
courtney.davis@ihs.gov
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work.pdf | ||
| IHS-IEE-Representation-Form_Jan-2022.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| HVAC Preventative Maintenance (PM) Services for IHS, Nashville Area Office | Solicitation | |
| This notice | Pre-Solicitation |
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