HVAC Grilles, Registers, and Diffusers Cleaning Services

The Wilmington VA Medical Center, operated by the Department of Veterans Affairs Veterans Health Administration, is seeking cleaning services for HVAC grilles, registers, diffusers, and fan coil units under NAICS code 561790. The contract will be a 5-year, Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (ID/IQ) agreement running from February 9, 2026, through February 8, 2031, with cleaning services to be performed semi-annually using high-efficiency HEPA vacuums in compliance with National Air Duct Cleaners Association (NADCA) standards and all applicable OSHA, EPA, Federal, State, and VA safety requirements. The contractor must demonstrate capability to clean approximately 2,714 grilles, registers, and diffusers and 580 fan coil units throughout multiple facility buildings and rental trailers, with most work scheduled for Monday-Thursday evenings from 4:00 PM to 2:00 AM, and some areas accessible only during daytime hours of 8:00 AM to 4:30 PM. The deadline for submitting written questions was January 13, 2026 (now passed), and quotations must be submitted electronically to Christina Gennaoui no later than 8:00 AM EST on January 26, 2026, with all RFQ documents and amendments requiring signature before submission.

This solicitation is set aside exclusively for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a small business size standard of $9 million, making it unavailable to other business classifications. No incumbent contractor information is provided in the available documentation. The government is seeking a single firm-fixed-price quotation for one complete cleaning job covering all designated units, with subsequent task orders to be issued against the resulting ID/IQ contract as needed over the five-year period. Contractors will be required to provide their own lifts to access elevated units, and mechanical prints or site visits will not be provided by the government. The contract will be performed at the Wilmington VA Medical Center located at 1601 Kirkwood Highway, Wilmington, Delaware 19805, with invoicing occurring semi-annually following government acceptance of work and payment processing through the Austin Payment Center.