HVAC Exhaust Fan Replacement- Emergency Repair (Hilo, HI)
Closed Solicitation Posted
- Solicitation number
- 12905B25Q0037
- Agency
-
Pacific West Area
Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811412 Appliance Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Hilo, Hawaii 96720, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Agricultural Research Service is seeking an emergency repair and replacement of an exhaust fan for the Main Laboratory at the Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center in Hilo, Hawaii. This solicitation is issued as a Request for Quotation (RFQ) under simplified acquisition procedures for commercial items, with the primary objective of quickly addressing an urgent HVAC system need. Offerors must complete FAR Provision 52.212-3 and submit their quotes electronically to spencer.hamilton@usda.gov by 12:00 p.m. EST on March 12, 2025, with any questions submitted in writing no later than March 10, 2025. The evaluation criteria are detailed in the attached RFQ clauses and provisions, and offerors will be assessed based on the submitted documentation and compliance with solicitation requirements. The solicitation incorporates standard federal acquisition regulations and provisions, including specific wage determinations for Hawaii County.
The contract opportunity is designated as a Total Small Business Set-Aside, with a small business size standard of $19 million and associated NAICS code 238220. The project requires delivery within 105 days from the Notice of Award, to be completed at the USDA facility located at 928 Stainback Highway in Hilo, Hawaii 96720. While no specific budget range is explicitly stated, the solicitation indicates a single line item for the emergency repair with a to-be-determined unit price. The procurement is not subject to Defense Priorities and Allocations System (DPAS) ratings and follows standard commercial item acquisition procedures. Contractors will need to comply with Service Contract Labor Standards Wage Determination Number 2015-5691 Revision 23 for Hawaii County, and must demonstrate capability to perform the specialized HVAC exhaust fan replacement within the specified timeframe.
Notice text
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 12905B25Q0037 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5691 Revision 23 for Hawaii County, HI is applicable and is attached.
iv. This solicitation is issued as a Total Business Set Aside. The associated NAICS code is 238220 the small business size standard is $19M.
v. List CLINS, item descriptions, quantities and units of measure:
Item Supplies/Services Qty Unit of Issue Unit Price Total Price
1 Emergency Repair Exhaust Fan 1 JB $ - $ -
vi. Description/Statement of Work/Specification:
United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Pacific West Area (PWA), Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center in Hilo, HI has an urgent requirement for repair/replacement of an exhaust fan in the Main Laboratory. See attached Statement of Work.
vii. Date(s) and place(s) of delivery and acceptance:
Delivery by: 105 days from Notice of Award
United States Department of Agriculture (USDA)
Agricultural Research Service (ARS)
Pacific West Area (PWA)
Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center
928 Stainback Highway
Hilo, HI 96720
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ clauses and provisions.
x. Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place offers are due.
Offers are due by 12:00 p.m. EST on March 12, 2025.
Submit offers to the following e-mail address(es), by the offer due date and time:
spencer.hamilton@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Spencer Hamilton at spencer.hamilton@usda.gov no later than 12:00 p.m. EST on March 10, 2025.
Files
| File | Type | Posted |
|---|---|---|
| RFQ _12905B25Q0037_Clauses and Provisions.pdf | ||
| Attachment 2 WD 2015-5691 Rev. 23 122324.pdf | ||
| Attachment 1 Statement of Work.pdf |
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