Hotel and Meeting Package in Jakarta 18-20 May 2026

The U.S. Department of State's Embassy in Jakarta is requesting quotations for comprehensive hotel and meeting package services to support a three-day DIILS Rule of Law conference scheduled for May 18-20, 2026. The procurement seeks a five-star hotel managed by an international chain that meets U.S. Embassy standards for health, safety, and security, with no renovation work scheduled during the event period. Key requirements include providing a pillar-free conference room accommodating 110-120 participants with full audiovisual and technical support, full-day meeting packages for May 18-19 and a half-day package for May 20 with meals and refreshments for 110 participants, and 30 standard twin-bed rooms for four nights with complimentary breakfast and amenities. Bidders must be established hotel chain companies with permanent physical addresses and registered operations in Indonesia, and those submitting quotations exceeding USD 30,000 must maintain active SAM registration and possess a valid NCAGE code prior to submission. Award will be made to the lowest priced, acceptable, responsible offeror based on compliance with RFQ terms and technical requirements assessed under FAR 9.1 standards, with quotations due by April 28, 2026, at 10:00 PM GMT+7.

This procurement is not restricted to any set-aside designation, and no incumbent contractor or previous awardee is identified. Pricing must be submitted in Indonesian Rupiah as a firm fixed price with Value Added Tax exempted, though no specific budget range or award value is disclosed in the solicitation. The event will accommodate approximately 110 conference participants and 50 lodging participants, requiring 30 rooms for four nights from May 17-21, 2026, with complimentary parking for 60 participants. Payment terms are net 30 days upon receipt of services and proper invoices, and the selected vendor will be issued a Purchase Order document. The place of performance is Jakarta, Indonesia, and prospective bidders should submit quotations to jakartaPCUbidding@state.gov and novaf@state.gov.