Hot Food Vending Machines
Closed Pre-Solicitation Posted
- Solicitation number
- FA850125X0001
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333310 Commercial and Service Industry Machinery Manufacturing
- PSC
- 3550 Vending And Coin Operated Machines
- Place of performance
- Warner Robins, Georgia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking to procure three fully autonomous hot food vending machines for deployment at Robins Air Force Base in Georgia. These sophisticated kiosks must provide 24/7 unattended food service with specific technical requirements including a 55-inch interactive touchscreen, 220V power supply, refrigeration capacity for 60-100 items, and an internal combination oven capable of reaching 450°F. The machines must accept multiple payment methods including mobile wallets and institutional cards, specifically integrating with JP Morgan/Chase Bank as the sole credit processor using the Apriva payment gateway. Key qualifications include compliance with UL, CSA, and NAMA safety standards, 5G/Wi-Fi/wired connectivity capabilities, and cloud-based inventory management systems. The government has issued a Request for Information (RFI) and Contractor Capability Survey requiring responses by July 11, 2025, at 12:00 EST, with submissions limited to three pages and sent via email to designated Air Force contacts.
This procurement does not currently have a set-aside designation, as the small business set-aside status will be determined based on RFI responses received. The anticipated contract structure will be Firm Fixed Price (FFP), though no specific award values or budget ranges have been disclosed in the pre-solicitation materials. The requirement calls for exactly three hot food vending machines to be delivered to the 78th Force Support Squadron Base Restaurant Vending Warehouse, with contractors required to provide 15-day advance notification and 24-hour phone and email notification prior to delivery. Each machine must come with a one-year commercial warranty covering manufacturing defects, and contractors must implement a Counterfeit Prevention Plan addressing parts sourcing and risk assessment. The machines require no plumbing or exhaust systems for installation and must feature fully automated selection and delivery systems with real-time sales and inventory reporting capabilities.
Notice text
2 versions
Update #2 · Latest ·
*The purpose of this amendment is to extend the deadline date from 4 July 2025 at 4pm EST TO 11 July 2025 at 1200 EST. *
THIS IS A SOURCES SOUGHT/RFI NOTICE ONLY. THIS IS NOT A REQUEST FOR A PROPOSAL OR QUOTE
GENERAL: This is a Request for Information (RFI)/Sources Sought Notice, issued in accordance with FAR 10.001(a) to conduct market research to identify potential vendors and solutions capable of providing Hot Food Vending Machines.
Vendors who do not respond to this RFI/Sources Sought Notice may still participate in any future RFQ/RFP. Information submitted in response to this Sources Sought/RFI Notice is strictly voluntary and becomes the property of the Government.
The Government may modify this announcement or any associated solicitation it may issue at its discretion.
Robins AFB is conducting Market Research to identify capable and responsible sources that can provide (3) Hot Food Vending Machines that provide 24/7 unattended access to high quality food to be purchased. Please see attached SOW for details.
Instructions:
Please complete the Contractor Capability Statement and RFI and email to POC listed by 10 July 2025 at 1200 EST.
Primary POC:
Nicole Fields, nicole.fields.2@us.af.mil
Update #1 ·
This requirement is for three fully autonomous hot food kiosks that will ensure seamless, 24/7 unattended food service in a secure and highly regulated environment, directly supporting personnel at Robins AFB. The autonomous hot food kiosks need to be designed to provide 24/7 unattended access to high-quality meals. Each kiosk needs to feature at least a 55-inch interactive touchscreen, and operate on a 220V power supply. Kiosks will accept various payment methods including mobile wallets and institutional cards. They shall require no plumbing or exhaust systems for easy installation. The internal setup at a minimum will include refrigeration for 60–100 items, an internal combination infrared, convection, and microwave oven capable of reaching 450°F, and fully automated selection and delivery. They need to be equipped with 5G, Wi-Fi, wired connectivity, kiosks need to use cloud based inventory management that can provide real-time data on sales, inventory, and machine performance that is available remotely. Kiosks must integrate with existing food suppliers, and comply with UL, CSA, and NAMA safety and vending standards.
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