Hospital Radiation Survey Service and Device Certification

The Department of the Army Medical Command's Health Readiness Contracting Office, East Services Branch is soliciting a Firm-Fixed Price contract for Hospital Radiation Survey Service and Device Certification across four medical facilities. The procurement requires qualified medical physicists to conduct comprehensive annual radiation safety and compliance surveys for various medical imaging equipment including MRI, CT, radiographic, fluoroscopic, and dental X-ray systems. The contractor must provide physics testing and surveys to maintain equipment accreditation and protect against unnecessary radiation hazards at Keller Army Community Hospital in West Point, NY, along with clinics at Fort Dix, NJ, Hanscom Air Force Base, MA, and Gordon, CT. While the specific evaluation criteria are not detailed in the available documents, quotations must be submitted electronically by July 29, 2025 at 1:00 PM EST, with all questions required to be submitted by July 24, 2025. The contract will have a base year performance period from September 15, 2025 through September 14, 2026, with two additional one-year option periods potentially extending the contract through September 14, 2028.

This opportunity is designated as a Total Small Business Set-Aside under NAICS code 541690 (Other Scientific and Technical Consulting Services) with a size standard of $19 million. According to the consolidated questions and answers document, this is a new requirement with no incumbent contractor currently providing these services. The contract scope includes specific quantities of annual surveys: one MRI test, one CT test, nine radiographic surveys, seven fluoroscopic surveys, and 20-21 dental X-ray surveys per year across all locations. The testing frequencies vary by location, with dental units in New Jersey and New York tested every two years, while radiographic and dental X-ray units in Connecticut and Massachusetts will be tested every three years. The primary place of performance is West Point, NY, though services will be delivered across the four specified medical facilities in New York, New Jersey, Massachusetts, and Connecticut.