Hospital Leadership and Management Support (HLMS) for Readiness Agency wide IDIQ (Single or MultiAward)
Closed Solicitation Posted
- Solicitation number
- 75H70426R00003
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Rockville, Maryland, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), an agency within the Department of Health and Human Services, is soliciting bids for Hospital Leadership and Management Support (HLMS) consultation and professional support services for federal IHS healthcare facilities, with emphasis on healthcare leadership, accreditation, and operational and financial management support. The procurement utilizes a unique two-phase acquisition structure designed to lower barriers to entry for contractors: Phase I is an optional advisory multi-step process for evaluating corporate experience, and Phase II is the formal solicitation involving technical approach submission, key personnel resumes, past performance documentation, and oral presentations. Offerors will be evaluated using a "highest technically rated with fair and reasonable price" methodology, with non-price technical factors significantly more important than price considerations. Key requirements include deploying a core team of three subject matter experts (SMEs) per facility providing a minimum of 24 hours per week of support, conducting comprehensive gap analyses, developing corrective action plans, and supporting facilities in maintaining compliance with CMS Conditions of Participation and accreditation standards. Critical deadlines include Phase I corporate experience submissions due January 2, 2026 (no longer being accepted as of January 6, 2026), Phase II proposal volumes due January 13, 2026 at 5:00 PM EST, and oral presentations scheduled for January 15-16, 2026, with an expected award date of no later than January 31, 2026.
This is a full and open competition with no set-aside designations, and the solicitation number is 75H70426R00003 under NAICS code 541611. The estimated total contract value is between $50 million and $55 million, structured as a single or multi-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract on a Time-and-Materials basis with fixed hourly rates for labor categories and an annual travel and materials ceiling of $1 million per year. The contract includes a one-year base period plus four one-year option periods, with a performance start date of February 1, 2026, through January 31, 2031, supporting approximately 5 IHS service units nationwide. The contract will provide services across IHS healthcare facilities located nationwide, with labor to be performed at both government and contractor sites. Individual task orders under the IDIQ are estimated to last approximately one year, with the government emphasizing support for approximately 2.8 million American Indian and Alaska Native people served by IHS facilities.
Notice text
5 versions
Update #5 · Latest ·
SOLICITATION UPDATE 1-8-2026
Amendment 004
The purpose of this amendment is to respond to offeror questions. See updated Q&A attachment dated 1-8-2026. Relative to this amendment are the following revised documents:
1. RFP/1449 V3 Amd 4 Track Changes & Clean Version
2. Attachment 1: Pricing Schedule V3
3. Attachment 2: PWS_HLMS v3 Track Changes & Clean Version
4.Q_A 1.8.26
SOLICITATION UPDATE 1-6-2026
Amendment 003
The purpose of this amendment is to respond to offeror questions. See updated Q&A attachment dated 1-6-2026, which includes a response to question 35. The response date for Phase II Proposal Volumes (except Oral Presentations which is a later date) is updated to reflect January 13, 2026 at 5PM EST. NOTE: Phase I optional submissions are no longer being accepted. The government is revewing Phase I submissions and plans to send out advisory notices (as referenced in the RFP) to respondents on or around January 9, 2026.
SOLICITATION UPDATE 12-30-2025
Amendment 002
The purpose of this amendment is to respond to offeror questions. See updated Q&A attachment dated 12-30-25, which includes responses to questions 19 through 34.
SOLICITATION UPDATE 12-29-2025
Amendment 001
The purpose of this amendment is to respond to offeror questions, update the Request for Proposal (RFP) document, the Performance Work Statement (PWS), and the Pricing Schedule. In addition, the number of required site visits has been reduced from ten (10) facilities to five (5) facilities. See updated attachments for more details.
Attachments:
-
Q&A Excel document dated December 29, 2025
-
RFP – Track Changes and Clean Copy
-
PWS – Track Changes and Clean Copy
-
Attachment 1: Pricing Schedule, with changes highlighted
__________________________________________________________________________________________________
ORIGINAL POSTING
The purpose of this solicitation is to make a single or multiaward IDIQ contract that provides consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities, with an emphasis on healthcare leadership, accreditation, and operational and financial management support.
This document provides for a dual purpose to advise offerors of a two-Phase solicitation process; Phase I is an Advisory Multistep Process and evaluation of responses from potential offerors pursuant to RFO FAR 15.101 (e). Phase II is the formal solicitation process and evaluation of offers pursuant to RFO FAR 12 in conjunction with source selection procedures in RFO FAR 15. Phase II includes an oral presentation. The purpose of the two-Phase acquisition is lower the barrier to entry for contractors and allow evaluators to notify contractors that their proposal is unlikely to garner award but allows them to continue competing if they choose. This gives contractors an opportunity to withdraw from competition before bearing the costs of a full proposal submission reducing risk, cost, and time for both the contractor and the government.
To submit questions for this soliciation please use the Q&A template.
Please see attachments for more details.
Update #4 ·
SOLICITATION UPDATE 1-6-2026
Amendment 003
The purpose of this amendment is to respond to offeror questions. See updated Q&A attachment dated 1-6-2026, which includes a response to question 35. The response date for Phase II Proposal Volumes (except Oral Presentations which is a later date) is updated to reflect January 13, 2026 at 5PM EST. NOTE: Phase I optional submissions are no longer being accepted. The government is revewing Phase I submissions and plans to send out advisory notices (as referenced in the RFP) to respondents on or around January 9, 2026.
SOLICITATION UPDATE 12-30-2025
Amendment 002
The purpose of this amendment is to respond to offeror questions. See updated Q&A attachment dated 12-30-25, which includes responses to questions 19 through 34.
SOLICITATION UPDATE 12-29-2025
Amendment 001
The purpose of this amendment is to respond to offeror questions, update the Request for Proposal (RFP) document, the Performance Work Statement (PWS), and the Pricing Schedule. In addition, the number of required site visits has been reduced from ten (10) facilities to five (5) facilities. See updated attachments for more details.
Attachments:
-
Q&A Excel document dated December 29, 2025
-
RFP – Track Changes and Clean Copy
-
PWS – Track Changes and Clean Copy
-
Attachment 1: Pricing Schedule, with changes highlighted
__________________________________________________________________________________________________
ORIGINAL POSTING
The purpose of this solicitation is to make a single or multiaward IDIQ contract that provides consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities, with an emphasis on healthcare leadership, accreditation, and operational and financial management support.
This document provides for a dual purpose to advise offerors of a two-Phase solicitation process; Phase I is an Advisory Multistep Process and evaluation of responses from potential offerors pursuant to RFO FAR 15.101 (e). Phase II is the formal solicitation process and evaluation of offers pursuant to RFO FAR 12 in conjunction with source selection procedures in RFO FAR 15. Phase II includes an oral presentation. The purpose of the two-Phase acquisition is lower the barrier to entry for contractors and allow evaluators to notify contractors that their proposal is unlikely to garner award but allows them to continue competing if they choose. This gives contractors an opportunity to withdraw from competition before bearing the costs of a full proposal submission reducing risk, cost, and time for both the contractor and the government.
To submit questions for this soliciation please use the Q&A template.
Please see attachments for more details.
Update #3 ·
SOLICITATION UPDATE 12-30-2025
Amendment 002
The purpose of this amendment is to respond to offeror questions. See updated Q&A attachment dated 12-30-25, which includes responses to questions 19 through 34.
SOLICITATION UPDATE 12-29-2025
Amendment 001
The purpose of this amendment is to respond to offeror questions, update the Request for Proposal (RFP) document, the Performance Work Statement (PWS), and the Pricing Schedule. In addition, the number of required site visits has been reduced from ten (10) facilities to five (5) facilities. See updated attachments for more details.
Attachments:
-
Q&A Excel document dated December 29, 2025
-
RFP – Track Changes and Clean Copy
-
PWS – Track Changes and Clean Copy
-
Attachment 1: Pricing Schedule, with changes highlighted
__________________________________________________________________________________________________
ORIGINAL POSTING
The purpose of this solicitation is to make a single or multiaward IDIQ contract that provides consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities, with an emphasis on healthcare leadership, accreditation, and operational and financial management support.
This document provides for a dual purpose to advise offerors of a two-Phase solicitation process; Phase I is an Advisory Multistep Process and evaluation of responses from potential offerors pursuant to RFO FAR 15.101 (e). Phase II is the formal solicitation process and evaluation of offers pursuant to RFO FAR 12 in conjunction with source selection procedures in RFO FAR 15. Phase II includes an oral presentation. The purpose of the two-Phase acquisition is lower the barrier to entry for contractors and allow evaluators to notify contractors that their proposal is unlikely to garner award but allows them to continue competing if they choose. This gives contractors an opportunity to withdraw from competition before bearing the costs of a full proposal submission reducing risk, cost, and time for both the contractor and the government.
To submit questions for this soliciation please use the Q&A template.
Please see attachments for more details.
Update #2 ·
SOLICITATION UPDATE 12-29-2025
Amendment 001
The purpose of this amendment is to respond to offeror questions, update the Request for Proposal (RFP) document, the Performance Work Statement (PWS), and the Pricing Schedule. In addition, the number of required site visits has been reduced from ten (10) facilities to five (5) facilities. See updated attachments for more details.
Attachments:
-
Q&A Excel document dated December 29, 2025
-
RFP – Track Changes and Clean Copy
-
PWS – Track Changes and Clean Copy
-
Attachment 1: Pricing Schedule, with changes highlighted
__________________________________________________________________________________________________
ORIGINAL POSTING
The purpose of this solicitation is to make a single or multiaward IDIQ contract that provides consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities, with an emphasis on healthcare leadership, accreditation, and operational and financial management support.
This document provides for a dual purpose to advise offerors of a two-Phase solicitation process; Phase I is an Advisory Multistep Process and evaluation of responses from potential offerors pursuant to RFO FAR 15.101 (e). Phase II is the formal solicitation process and evaluation of offers pursuant to RFO FAR 12 in conjunction with source selection procedures in RFO FAR 15. Phase II includes an oral presentation. The purpose of the two-Phase acquisition is lower the barrier to entry for contractors and allow evaluators to notify contractors that their proposal is unlikely to garner award but allows them to continue competing if they choose. This gives contractors an opportunity to withdraw from competition before bearing the costs of a full proposal submission reducing risk, cost, and time for both the contractor and the government.
To submit questions for this soliciation please use the Q&A template.
Please see attachments for more details.
Update #1 ·
The purpose of this solicitation is to make a single or multiaward IDIQ contract that provides consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities, with an emphasis on healthcare leadership, accreditation, and operational and financial management support.
This document provides for a dual purpose to advise offerors of a two-Phase solicitation process; Phase I is an Advisory Multistep Process and evaluation of responses from potential offerors pursuant to RFO FAR 15.101 (e). Phase II is the formal solicitation process and evaluation of offers pursuant to RFO FAR 12 in conjunction with source selection procedures in RFO FAR 15. Phase II includes an oral presentation. The purpose of the two-Phase acquisition is lower the barrier to entry for contractors and allow evaluators to notify contractors that their proposal is unlikely to garner award but allows them to continue competing if they choose. This gives contractors an opportunity to withdraw from competition before bearing the costs of a full proposal submission reducing risk, cost, and time for both the contractor and the government.
To submit questions for this soliciation please use the Q&A template.
Please see attachments for more details.
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